Safety & Compliance Coordinator - Fleet & Training Ops

Watson Truck & Supply; Hobbs (NM); On-site; USD 46,000 - 66,000; Full time

Job summary

Watson Truck & Supply seeks a Safety & Compliance Coordinator to support administrative safety, compliance, and risk management functions. You will maintain records, track regulatory deadlines, and assist with audits and training programs.

The role coordinates with management, insurers, regulators, and third-party safety consultants while supporting fleet compliance and incident documentation. Strong organization and communication are essential.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Human Resources, Safety, or related field preferred.
• Minimum of three years of administrative, compliance, human resources, safety support, fleet administration, or related experience.
• Strong organizational and recordkeeping skills.
• Experience maintaining confidential records and documentation.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Ability to work independently and follow established processes.
• Valid driver's license and driving record that meets company requirements.

Responsibilities

• Maintain organized electronic and hard-copy compliance records.
• Track required OSHA, DOT, FMCSA, insurance, and company compliance documentation.
• Monitor regulatory deadlines and renewal requirements.
• Maintain department filing systems and document retention practices.
• Assist with preparation of information for regulatory audits and inspections.
• Coordinate requests for records from management, auditors, consultants, and regulators.
• Maintain OSHA 300, 300A, and 301 records.
• Assist with OSHA reporting and documentation requirements.
• Maintain incident reports and corrective action records.
• Track completion of corrective actions assigned by management.
• Organize safety inspection reports and supporting documentation.
• Maintain driver qualification files.
• Track driver license renewals, medical certifications, training, and compliance deadlines.
• Maintain FMCSA Clearinghouse records and documentation.
• Coordinate required DOT drug and alcohol testing through designated providers.
• Assist with preparation for DOT and FMCSA audits.
• Maintain fleet compliance records and supporting documentation.
• Coordinate new employee safety orientation scheduling.
• Maintain employee training records and training matrices.
• Schedule required safety and compliance training programs.
• Coordinate CPR, First Aid, H2S, forklift, defensive driving, and other required training.
• Monitor training completion status and notify supervisors of upcoming requirements.
• Maintain records of toolbox meetings and safety meetings conducted by supervisors.
• Coordinate collection of injury and incident documentation.
• Assist with workers' compensation claim administration.
• Maintain claim files and supporting records.
• Serve as a liaison with insurance carriers, medical providers, and third-party administrators regarding documentation needs.
• Track return-to-work documentation and claim status updates.
• Maintain company vehicle files and registration records.
• Track inspections, registrations, insurance cards, and maintenance documentation.
• Coordinate vehicle accident reporting documentation.
• Maintain fleet safety and vehicle compliance records.
• Assist departments in maintaining approximately 25 company vehicle records.
• Coordinate activities with third-party safety consultants and trainers.
• Schedule facility inspections and audits conducted by outside providers.
• Maintain records of consultant recommendations and management responses.
• Assist with insurance and captive program reporting requirements.
• Prepare periodic compliance and safety reports for management.
• Monitor and report training completion, incidents, claims, inspections, and outstanding compliance items.
• Communicate upcoming deadlines and compliance requirements to department managers.
• Maintain professionalism, confidentiality, and positive working relationships throughout the organization.

Skills

Organizational skills

Recordkeeping

MS Office proficiency

Written and verbal communication

Time management

Independent work

Education

High school diploma or equivalent

Associate's degree in Business Administration, HR, Safety, or related field

Tools

Microsoft Office

Job description

Watson Truck & Supply seeks a Safety & Compliance Coordinator to support administrative safety, compliance, and risk management functions. You will maintain records, track regulatory deadlines, and assist with audits and training programs.

The role coordinates with management, insurers, regulators, and third-party safety consultants while supporting fleet compliance and incident documentation. Strong organization and communication are essential.