Safety and Security Specialist

Florida Gateway College; Lake City (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Florida Gateway College in Lake City, FL seeks an Administrative Support Specialist for the Safety and Security division, performing confidential clerical duties, coordinating emergency preparedness, and maintaining records.

The role supports the Director of Safety and Security, manages access control, incident documentation, and communications to campus community, with attention to deadlines and compliance.

Qualifications

• High school graduate with five years of secretarial or clerical experience.
• Proficient in Microsoft WORD and EXCEL.
• High school equivalency diploma may be substituted for high school graduation.
• Additional education may be substituted on a year-for-year basis for required experience.

Responsibilities

• Provides administrative and operational support to the Director of Safety and Security in daily coordination of campus safety and security functions.
• Maintains safety and security records, reports, logs, files, and documentation, including confidential and sensitive information.
• Assists with emergency preparedness activities, including maintaining emergency plans, contact lists, procedures, and related documentation.
• Supports compliance tracking for required safety and security training, inspections, drills, exercises, and other regulatory requirements.

Skills

English usage

Filing systems

Spelling

Office procedures

Arithmetic

Typing

MS Word & Excel

Public interaction

Instructions comprehension

Confidential material handling

Prioritization

Education

High school graduate + 5 years clerical experience

High school equivalency substitution allowed

Associate degree or certificate preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Provides specialized administrative and operational support for the Florida Gateway College’s safety and security functions. Perform duties requiring independent judgement, confidentiality, coordination, and familiarity with safety procedures, security systems, access control and emergency preparedness. (Note: The following examples of work listed in this job descriptions are not necessarily descriptive of any one position in the classification. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Provides administrative and operational support to the Director of Safety and Security in the daily coordination of campus safety and security functions.
• Maintains safety and security records, reports, logs, files, and documentation, including confidential and sensitive information.
• Assists with emergency preparedness activities, including maintaining emergency plans, contact lists, procedures, and related documentation.
• Supports compliance tracking for required safety and security training, inspections, drills exercises, and other regulatory requirements.
• Assists with the coordination and documentation of safety drills and exercises, including scheduling, notifications, attendance, and after-action documentation.
• Receives and routes safety and security-related concerns, requests, and reports to the appropriate personnel for follow up.
• Assists with incident documentation and recordkeeping, ensuring information is accurately entered, organized, and maintained.
• Maintains safety and security calendars, schedules meetings, and coordinated appointments, training, drills and other department activities.
• Assists with campus safety communications, including preparing notices, emails, information materials, and emergency preparedness communications.
• Maintains inventories and records related to safety equipment, access credentials, keys, emergency supplies, and other security resources.
• Provides administrative support for access-control operations, including assisting with personnel access requests, key fob records, and related documentation.
• Provides operational support for the Genetec security system, including personnel access credential management, basic video surveillance monitoring, and electronic door access control.
• Maintain confidentiality of safety, security, personnel, students, and other sensitive information.
• Performs other safety, security, and other duties as assigned. Acts as office receptionist; answers telephone; greets, announces, and routes visitors.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of English usage. Knowledge of filing systems. Knowledge of spelling. Knowledge of office procedures. Knowledge of arithmetic. Skill in typing. Ability to create and work with Microsoft WORD and EXCEL documents. Ability to meet public. Ability to understand written and verbal instructions. Ability to communicate well to students, other employees, and the public. Ability to work well under pressure. Ability to meet established deadlines. Ability to work with confidential material. Ability to organize and set priority for work to be done.

EDUCATION AND EXPERIENCE:

High school graduate plus five years secretarial or clerical experience. Proficient in Microsoft WORD and EXCEL. A high school equivalency diploma from the State Department of Education may be substituted for high school graduation. Additional education may be substituted on a year for year basis for required experience in related areas. Special consideration will be given to applicants with an associate degree or certificate in related area.

ESSENTIAL PHYSICAL SKILLS:

Acceptable eyesight (with or without correction). Acceptable hearing (with or without hearing aid). Ability to communicate both orally and in writing. Use of fingers.

ENVIRONMENTAL CONDITIONS:

Works inside in an office environment.

Reasonable accommodation will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.

Florida Gateway College affirms its Equal Access/Equal Opportunity Policy in accordance with all applicable state and federal laws, regulations, and rules. The College reaffirms its commitment to provide equal access and equal opportunity for all programs, services, and activities offered by the College, without discrimination. Discrimination on the basis of race, color, ethnicity, national origin, gender, religion, disability, age, marital status, genetic information, sexual orientation, pregnancy, or any other legally protected status against a student, employee, or applicant is prohibited. The Civil Rights and Compliance Officer (CRCO) for the College is Cassie Buckles, Associate Vice President of Human Resources, 149 SE College Place, Lake City, FL 32025. If you have any questions or desire any information, call 386.754.4313.