Safety Administrator/Assistant

George J. Igel & Co., Inc.; Columbus (OH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Vacation and Sick Leave

Paid Holidays

Parental Leave

Professional Development

401k Profit Sharing and Matching

Performance Bonus Program

Employee Assistance Program

Job summary

George J. Igel & Co., Inc. seeks a Safety Administrator to support the Safety team in Columbus, OH. This in-person role handles administrative tasks, certificate requests, incident reporting, and safety data tracking, working closely with field personnel and management.

The ideal candidate has strong office skills, reliability, and the ability to produce clear safety materials for presentations and compliance reporting. A pre-employment drug screen and confidentiality agreement are required.

Qualifications

• Requires strong organizational skills and reliability.
• Experience with OHIO811 and utility-damage prevention is preferred.
• Willingness to pass a pre-employment drug screen and sign confidentiality agreement; maintain acceptable MVR.

Responsibilities

• Provides administrative support to the Safety team.
• Requests training certificates and files them in the company software.
• Maintains safety statistics and responds to prequalification requests.
• Creates graphs and charts to track safety performance.
• Attends meetings, takes notes, and shares information with absent colleagues.
• Develops presentation materials for safety department deliverables.
• Reports incidents and helps track data for compliance and strategy development.
• Coordinates with field personnel on orders, tracking, and safety programs.
• Files safety documentation and assigns cost codes for reimbursements.

Skills

Microsoft Office

Written communication

Data management

Team collaboration

Time management

Attention to detail

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Safety Administrator

Reports to: Vice President of Safety and Employee Development

FLSA Status: Exempt

Hours: 7:00 a.m. to 4:00 p.m. unless otherwise dictated, (One (1) Hour Lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH, 43207 - This position is primarily in-person.

General Overview: Assists as an administrative assistant in the safety department. Represents the company professionally to third-party providers, employees, and community organizations. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Provides administrative support to the Safety team


• Requests certificates from various training agencies and files them in Company’s software


• Maintains safety statistics and responds to prequalification requests


• Creates graphs, charts, and other visual displays to track Company’s safety performance


• Attends department meetings, takes notes and shares information with those missing in attendance


• Develops presentation materials for presentations the Safety department delivers


• Reports incidents using the Company’s software and assists safety managers in tracking and trending the related data pulled to develop strategies to drive compliance


• Forwards notification of incidents to project management teams, as needed


• Communicates with field personnel to order, track, and maintain prescription glass program


• Files various safety documentation as requested


• Assigns cost codes to employee reimbursements and forwards to Finance for distribution


• Maintains foreman’s report records


• Promptly requests checks from Accounts Payable as needed


• Orders, sets up, and coordinates lunches for Company meetings


• Maintains tracking related to utility locate requests


• Communicates with superintendents regarding utility locators and utility needs


• Submits new OUPS tickets for new projects and work areas


• Coordinates complex projects by scheduling meetings with facility owners and developing a marking schedule for utility coordination


• Participates in industry-related organizations to maintain understanding of industry tools related to underground damage prevention


• Knows and adheres to all company policies and procedures


• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred


• Preferred experience with OHIO811 and the underground damage prevention process related to Ohio law


• Three (3) to five (5) years of administrative support experience preferred


• Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)


• Must be willing to sign a confidentiality agreement upon hire


• Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite
  


• Knowledge of grammar, spelling, and punctuation
  


• Skilled in handling sensitive information


• Ability to use a personal computer, iPad, and relevant software for extended periods


• Ability to communicate effectively in writing and orally


• Ability to form effective working relationships with others


• Ability to work independently and collaboratively in a team environment


• Ability to manage workload independently and meet changing deadlines


• Ability to travel to and from the primary workplace daily

Comprehensive Employee Benefit Program:

• Medical, Dental, Vision Insurance


• Short and Long Term Disability Policies


• Generous Vacation and Sick Leave Policies


• Paid Holidays


• Birth Recovery and Parental Leave


• Professional Development


• Student Loan Repayment


• 401k Profit Sharing and Match


• Performance Bonus Program


• Wellness Reimbursement


• Employee Assistance Program (EAP) through Health Advocate


• Wellness Program

Equal Opportunity Employer