Safety Administrator

Rifenburg Contracting; City of Troy (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive wages

Health and dental benefits

Supplemental insurance offerings

Paid holidays

Generous PTO

ESOP

Job summary

Rifenburg Contracting seeks a Safety Administrator to support the Safety Department by organizing meetings, audits, and incident reporting, ensuring compliance and training records are accurate.

This on-site role requires attention to detail and the ability to coordinate with internal teams and external partners, manage PPE inventory, OSHA logs, and safety communications.

Qualifications

• Strong organizational and prioritizing skills; high attention to detail.
• Ability to multi-task
• Proficiency in Microsoft Office (Excel, Word, Outlook) and safety management software.
• Efficient verbal and written communication
• Accurate data entry and accurate calculation of mathematical problems
• Higher level, complex analysis and interpretation required for problem solving
• Ability to foster collaboration between teams and divisions
• Independent judgment required using existing guidelines to determine work methods
• Knowledge of internet research

Responsibilities

• Coordinate company-wide claims related to Workman’s Comp, General Liability, and Marine.
• Work with internal personnel and third-party administrators/legal counsel to investigate and resolve claims promptly and cost-effectively.
• Maintain safety documentation, including incident and inspection logs and safety statistics.
• Support the filing, tracking, and review of incident reports with accurate records.
• Help compile and distribute annual OSHA logs.
• Assist in coordinating the Annual Safety Meeting and employee training.
• Maintain OSHA 10 and OSHA 30 training records at hire or advancement.
• Track New Team Member orientation program progress.
• Maintain PPE inventory at the main office and distribute for orientation.
• Create name hardhat labels for new hires.
• Prepare and distribute toolbox talk books and safety huddle books; manage inventory.
• Participate in annual review of the Safety Manual with the Safety Department Team.
• Monitor compliance with the Safety Program via toolbox talks and safety inspections.
• Work with Divisional Safety Leaders to ensure timely corrective actions from audits.
• Review and track company Dash Camera Alerts.
• Maintain monthly Safety Committee meeting agenda and minutes.
• Submit MSHA hours and maintain MSHA documentation for mining operations.
• Distribute Subcontractor safety information and prequalification packages.
• Assist with coordinating drug and alcohol testing (pre-employment, random, post-accident).
• Assist with coordinating annual and pre/post job medical fit testing (hearing, respiratory, HAZCOM).

Skills

Organizational skills

Multi-tasking

MS Office

Safety management software

Verbal and written communication

Data entry

Analytical thinking

Team collaboration

Independent judgment

Internet research

Education

High school diploma

Tools

Microsoft Office

Safety management software

Job description

Position Overview

The Safety Administrator assists the Safety Department with organizing safety-related meetings, coordinating audits and inspections, tracking corrective actions, maintaining safety documentation, and supporting incident reporting and claims management. This on-site position requires strong attention to detail and the ability to assist with compliance efforts, employee training records, and various safety initiatives to support a strong safety culture throughout the organization.

Key Responsibilities

• Coordination of Company-wide claims related to Workman’s Comp, General Liability, and Marine.
• Work with internal personnel and third-party administrators/legal counsel, work with management to effectively investigate and resolve claims in an expeditious and cost-effective manner.
• Maintain all safety related documentation, including incident logs, inspection logs, and safety statistics.
• Support the filing, tracking, and review of incident reports, ensuring records are accurate and up to date.
• Help compile and distribute annual OSHA logs.
• Assist in the coordination of the Annual Safety Meeting and employee training with Division Safety Officers.
• Maintain all employee safety training records, including OSHA 10 and OSHA 30 at time of hire or advancement.
• Track “New Team Member” orientation program progress.
• Maintain an inventory of PPE at the main office for new hire safety orientation and distribute items as needed.
• Create name hardhat labels for all new hires
• Help prepare and distribute annual toolbox talk books and safety huddle books, ensuring inventory is maintained throughout the year.
• Participate in the annual review of the Safety Manual with Safety Department Team.
• Help monitor compliance with the Safety Program by reviewing weekly toolbox talks and project safety inspections.
• Work with Divisional Safety Leaders to Ensure corrective actions from safety audits are completed and documented within the recommended time frame.
• Assist in reviewing and tracking of the company Dash Camera Alerts.
• Maintain the monthly agenda for Safety Committee meeting and take meeting minutes, distribute as needed. Maintain the monthly Safety Committee meeting agenda, take meeting minutes, and distribute as needed.
• Submit quarterly MSHA hours reporting and help maintain required MSHA documentation for mining operations.
• Send out and maintain Subcontractor safety information, including Safety Prequalification Packages for potential Clients/Projects. Distribute to Safety Team for review.
• Assist with coordinating pre-employment, random and post-accident drug and alcohol testing
• Assist with coordinating annual and pre/post job medical fit testing (hearing, respiratory and HAZCOM)

Experience/Education

• High school diploma is required.
• Previous experience in safety administration or a related field preferred.
• Basic knowledge of OSHA, MSHA, DOT, and other safety regulations is a plus.

Qualifications & Requirements

• Strong organizational and prioritizing skills; with a high level of attention to detail
• Ability to multi-task
• Proficiency in Microsoft Office (Excel, Word, Outlook) and safety management software.
• Efficient verbal and written communication
• Accurate data entry and accurate calculation of mathematical problems
• Higher level, complex analysis and interpretation required for problem solving
• Ability to foster collaboration between teams and divisions
• Independent judgment required using existing guidelines to determine work methods
• Knowledge of internet research

Benefits

• Competitive Wages
• Health & Dental with generous employer contribution
• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
• Paid Holidays
• Generous PTO
• Employee Stock Ownership Plan (ESOP)
• …and more!

Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.