Safety Administrator

Rifenburg Contracting; Clums Corner (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Wages

Health & Dental

FSA

Paid Holidays

Generous PTO

ESOP

Job summary

Rifenburg Companies in New York is seeking a detail-oriented Safety Administrator to support the Safety Department with meetings, audits, inspections, and incident reporting. This on-site role focuses on maintaining safety documentation, tracking corrective actions, and promoting a strong safety culture across the organization.

Responsibilities include coordinating claims, OSHA logs, safety training records (OSHA 10/30), a range of compliance activities, and collaboration with Divisional Safety

Qualifications

• High school diploma required.
• Basic knowledge of OSHA, MSHA, DOT and other safety regulations is a plus.

Responsibilities

• Coordinate Company-wide claims related to Workman’s Comp, General Liability, and Marine.
• Investigate and resolve claims in a cost-effective manner with internal personnel and third-party administrators.
• Maintain safety documentation, incident logs, inspection logs, and safety statistics.
• Support filing, tracking, and review of incident reports; ensure records are accurate and up to date.
• Help compile and distribute annual OSHA logs.
• Coordinate annual safety meetings and employee training with Division Safety Officers.
• Maintain employee safety training records (OSHA 10/OSHA 30) at hire or advancement.
• Track new hire orientation program progress.
• Manage PPE inventory and distribute for new hire orientation.
• Prepare name labels for new hires’ hardhats; distribute toolbox talks and safety huddle books.
• Participate in annual Safety Manual reviews and monitor Safety Program compliance.
• Work with Divisional Safety Leaders to ensure corrective actions are completed on time.

Skills

Organizational skills

Attention to detail

Multi-tasking

Verbal and written communication

Independent judgment

Data entry accuracy

Problem solving

Education

High school diploma

Tools

Microsoft Office

Safety management software

Job description

Position Overview:

The Safety Administrator assists the Safety Department with organizing safety-related meetings, coordinating audits and inspections, tracking corrective actions, maintaining safety documentation, and supporting incident reporting and claims management. This on-site position requires strong attention to detail and the ability to assist with compliance efforts, employee training records, and various safety initiatives to support a strong safety culture throughout the organization.

Key Responsibilities

• Coordination of Company-wide claims related to Workman’s Comp, General Liability, and Marine.
• Work with internal personnel and third-party administrators/legal counsel, work with management to effectively investigate and resolve claims in an expeditious and cost-effective manner.
• Maintain all safety related documentation, including incident logs, inspection logs, and safety statistics.
• Support the filing, tracking, and review of incident reports, ensuring records are accurate and up to date.
• Help compile and distribute annual OSHA logs.
• Assist in the coordination of the Annual Safety Meeting and employee training with Division Safety Officers.
• Maintain all employee safety training records, including OSHA 10 and OSHA 30 at time of hire or advancement.
• Track “New Team Member” orientation program progress.
• Maintain an inventory of PPE at the main office for new hire safety orientation and distribute items as needed.
• Create name hardhat labels for all new hires
• Help prepare and distribute annual toolbox talk books and safety huddle books, ensuring inventory is maintained throughout the year.
• Participate in the annual review of the Safety Manual with Safety Department Team.
• Help monitor compliance with the Safety Program by reviewing weekly toolbox talks and project safety inspections.
• Work with Divisional Safety Leaders to Ensure corrective actions from safety audits are completed and documented within the recommended time frame.
• Assist in reviewing and tracking of the company Dash Camera Alerts.
• Maintain the monthly agenda for Safety Committee meeting and take meeting minutes, distribute as needed. Maintain the monthly Safety Committee meeting agenda, take meeting minutes, and distribute as needed.
• Submit quarterly MSHA hours reporting and help maintain required MSHA documentation for mining operations.
• Send out and maintain Subcontractor safety information, including Safety Prequalification Packages for potential Clients/Projects. Distribute to Safety Team for review.
• Assist with coordinating pre-employment, random and post-accident drug and alcohol testing
• Assist with coordinating annual and pre/post job medical fit testing (hearing, respiratory and HAZCOM)

Experience/Education:

• High school diploma is required.
• Previous experience in safety administration or a related field preferred.
• Basic knowledge of OSHA, MSHA, DOT, and other safety regulations is a plus.

Qualifications & Requirements:

• Strong organizational and prioritizing skills; with a high level of attention to detail
• Ability to multi-task
• Proficiency in Microsoft Office (Excel, Word, Outlook) and safety management software.
• Efficient verbal and written communication
• Accurate data entry and accurate calculation of mathematical problems
• Higher level, complex analysis and interpretation required for problem solving
• Ability to foster collaboration between teams and divisions
• Independent judgment required using existing guidelines to determine work methods
• Knowledge of internet research

Benefits

• Competitive Wages
• Health & Dental with generous employer contribution
• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
• Paid Holidays
• Generous PTO
• Employee Stock Ownership Plan (ESOP)
• …and more!

Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.