Accounts Receivable

Rifenburg Contracting; Clums Corner (NY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive wages

Health & Dental with generous employer

Supplemental Insurances (Vision, FSA,

Paid Holidays

Generous PTO

Employee Stock Ownership Plan (ESOP)

Job summary

Rifenburg Contracting seeks an Accounts Receivable specialist to handle billing for construction contracts and services, deposit payments, and maintain receivable records. You will support project managers with research and ensure accurate postings and compliance with tax rules.

The role requires strong organization, Excel/Word skills, and the ability to communicate clearly with customers and internal teams. Prior AR experience is a plus in a dynamic contracting environment.

Qualifications

• High School Diploma required; college level classes or an associate degree preferred, or equivalent combination of education and experience.
• Experience in accounts receivable, billing and collections is beneficial.
• Familiarity with sales/use tax rules and collection practices is valued.

Responsibilities

• Prepare bills and invoices for construction contracts and outside services performed, as well as goods sold.
• Resolve collection issues by telephone, email or court filings.
• Record and post customer payments daily by cash, checks and credit cards and make the appropriate deposits.
• Reconcile and update receivables and provide updates and weekly reports to the Controller as requested.
• Verify, reconcile and re-bill trucking services for outside vendors.
• Follow guidelines for sales tax, including project exempt status.
• Maintain Credit applications and perform background checks for credit approval.
• File all Accounts Receivable billings and payments.
• Assist project managers with receivable research and questions.

Skills

Collections laws

Sales tax laws

Organizational skills

Prioritization

MS Excel

MS Word

Vista Viewpoint

Verbal communication

Written communication

Data entry

Mathematical skills

Problem solving

Team collaboration

Independent judgment

Education

High School Diploma

Associate degree / College courses

Tools

Vista Viewpoint

Job description

Position Overview:

Accounts Receivable is responsible for billing all customers, preparing monthly statements, calling to collect past due invoices, and depositing incoming payments.

Responsibilities:

• Prepare bills and invoices for construction contracts and outside services performed, as well as goods sold.
• Resolve collection issues by telephone, email or court filings.
• Record and post customer payments daily by cash, checks and credit cards and make the appropriate deposits.
• Reconcile and update receivables and provide updates and weekly reports to the Controller as requested.
• Verify, reconcile and re-bill trucking services for outside vendors.
• Follow guidelines for sales tax, including project exempt status.
• Maintain Credit applications and perform background checks for credit approval.
• File all Accounts Receivable billings and payments.
• Assist project managers with receivable research and questions.

Experience/Education:

High School Diploma is required. College level classes or Associate degree preferred; or equivalent from a two-year college or technical school; or one year or more related experience and/or training; or equivalent combination of education and experience.

Required Skills:

• Good understanding of collection laws and sales & use tax laws
• Strong organizational and prioritizing skills
• Computer skills MS Excel and Word software programs; Familiarity with Vista Viewpoint preferred.
• Efficient verbal and written communication
• Good mathematical background with the ability to sort, check, count and verify numbers and perform accurate data entry
• Moderate analysis and interpretation required for problem solving
• Ability to work with teams and other divisions as well as establishing and maintaining good relationships with clients and customers.
• Independent judgment required using existing guidelines to determine work methods

Physical

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based work.
• Frequently operate a computer, keyboard, mouse, calculator, telephone, and other standard office equipment.
• Frequently communicate verbally and in writing with customers, vendors, employees, and management.
• Ability to read, analyze, and interpret financial information, invoices, spreadsheets, reports, and electronic data.
• Frequently perform repetitive hand, wrist, and finger movements associated with typing, data entry, and calculator use.
• Occasionally bend, stoop, reach, or kneel to access files or office supplies.
• Occasionally lift, carry, push, or pull office materials weighing up to 25 lbs. with or without assistance.

Benefits

• Competitive Wages
• Health & Dental with generous employer contribution
• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
• Paid Holidays
• Generous PTO
• Employee Stock Ownership Plan (ESOP)
• …and more!

Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.

The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.