Safety Administrative Assistant (Phoenix, AZ) - Austin Commercial

Austin Careers; Phoenix (AZ); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401K & ESOP

Job summary

Austin Commercial is seeking a Safety Administrative Assistant for the Phoenix, AZ Division. This role supports the Safety team with daily operations, travel arrangements, meetings, and project documentation.

The position is based on-site at the jobsite trailer and collaborates with field and office personnel to ensure smooth safety processes.  Ideal candidates will have a high school diploma or GED, strong MS Office skills, and excellent communication.

Qualifications

• High school diploma or GED required; college degree and/or certification a plus.
• Construction Safety experience preferred.
• Experience in the Microsoft Office Suite.
• Strong communication skills (verbal and written).
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials.
• An aptitude for learning new software applications.
• Effective time management skills with the ability to work on multiple tasks concurrently.
• Ability to maintain confidentiality.
• Professional demeanor.

Responsibilities

• Provide administrative support to the Safety team, helping coordinate daily operations and department priorities.
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering.
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries.
• Assist in preparing presentations, reports, and documents using Microsoft Office tools.
• Maintain organized records and department files for easy access and reference.
• Support internal communications and employee engagement initiatives.
• Help with invoice processing, time entry, and other routine administrative tasks.
• Serves in an “as needed” capacity as back-up to other departments.
• Helps in the preparation of reports, invoice processing and/or weekly time entry.
• This position is based in the jobsite trailer, working closely with both field and office personnel

Skills

Communication skills

Time management

Confidentiality

Professional demeanor

Learning new software

Education

High school diploma or GED

Tools

Microsoft Office Suite

Excel

Job description

Job Details

Posting Details

• • Posted on November 9, 2026

Locations

Showing 1 location Phoenix, AZ, USA

• Administrative
• Full-Time
• Requisition #: SENIO035078

Description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Administrative Assistant for our Phoenix, AZ Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities

• Provide administrative support to the Safety team, helping coordinate daily operations and department priorities
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries
• Assist in preparing presentations, reports, and documents using Microsoft Office tools
• Maintain organized records and department files for easy access and reference
• Support internal communications and employee engagement initiatives
• Help with invoice processing, time entry, and other routine administrative tasks
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry
• This position is based in the jobsite trailer, working closely with both field and office personnel

Requirements

• High school diploma or GED required; college degree and/or certification a plus
• Construction Safety experience is preferred
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality
• Professional demeanor

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish .

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial .

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy.The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact thePeople Services Teamat(877) 831-1217.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.