Safety Administrative Assistant - #2925

Wadetrim; Taylor (MI); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k)

Job summary

Wade Trim is seeking a Safety Administrative Assistant in the Taylor, MI office to support the Safety Director and Operations team. The ideal candidate has a high school diploma and strong writing, organizational, and communication skills.

The role involves preparing reports, maintaining records, coordinating safety training, and updating safety sites. Occasional travel to other offices may be required. Strong computer and office skills are essential.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills.
• Excellent written and verbal communication.
• Valid driver license with a clean driving record.
• Ability to lift 60 pounds.

Responsibilities

• Provide administrative support to the Safety Department.
• Prepare and edit correspondence, reports, spreadsheets and presentations.
• Document management—filing, printing and archiving.
• Assist with safety activities and training as needed.
• Maintain safety-related record-keeping for compliance.
• Update prequalification websites (ISNet, Avetta, Veriforce, etc.).
• Take meeting minutes for safety committees and other meetings.
• Arrange and participate in safety-related meetings and conferences.
• Maintain employee safety training records.
• Update internal Safety Department website pages.
• Order, maintain and track PPE and safety supplies.
• Recalibrate and check portable multi‑gas meters.
• Train employees on gas monitoring procedures as needed.
• Work safely and comply with company policies and standards.
• Collaborate with HR, Administration, and Marketing on safety items.
• Perform company vehicle inspections.
• Support travel to other company offices as required.
• Maintain a safe working environment.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Driver's license

Lifting 60 pounds

Education

High school diploma or equivalent

Job description

What We Offer

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

Position Description

We are looking for a Safety Administrative Assistant to support our Safety Director in the Operations group in our Taylor office. The candidate must have a high school diploma or equivalent, be self‑motivated, work well with others, and have excellent writing, organizational, communication, and administrative skills.

Responsibilities

• Provide administrative support to the Safety Department
• Prepare and edit correspondence, reports, safety programs, spreadsheets, and presentations
• Document management – filing, printing, and archiving
• Assist with safety activities and training as needed
• Maintain safety related record‑keeping to support team and compliance
• Update prequalification websites such as ISNet, Avetta, Veriforce, and Contractor Compliance, etc.
• Provide meeting minutes for safety committee meetings and other safety meetings
• Arrange and participate in safety related meetings and conferences
• Maintain employee safety training records
• Update internal Safety Department website pages
• Order, maintain, distribute, and track PPE, and other safety supplies
• Recalibrate and check (bump) portable multi‑gas monitoring meters
• Potentially train employees in other departments on checking gas monitoring meters
• Work safely always. Comply with applicable company policies, procedures, and standards
• Work closely with People Services (HR), Administration, and Marketing with respect to safety items
• Perform company vehicle inspections
• Other responsibilities as assigned by Safety Director
• Some travel to other company offices may be required
• Maintain a safe working environment

Qualifications

• High school diploma or equivalent
• Microsoft Office Suite
• Good organizational skills
• Strong communication skills with the ability to adapt to the unique needs of different audiences
• Valid driver license with a good driving record
• Be able to lift 60 pounds

About Wade Trim

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind. Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open‑minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives sustainability and growth, and provides all our employees with opportunities for financial success.

If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at http://www.wadetrim.com/careers.

Wade Trim is an Aff…