Administrative Assistant (Safety) Temp to Hire

Southland Industries; Tempe (AZ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) plan with 50% company match

100% paid medical, dental, and vision insurance

Annual bonus program

Job summary

Southland Industries in Tempe, Arizona, is looking for an administrative support professional to assist the safety department. The role requires strong skills in MS Office and the ability to communicate effectively with internal and external clients.

The ideal candidate has an Associates degree and is detail-oriented, with a commitment to adhering to safety policies and procedures. Benefits include a 401(k) plan with company match, comprehensive health insurance, paid holidays, and more.

Qualifications

• Must possess interpersonal and communication skills to assist clients.
• Ability to perform duties with speed and accuracy.
• Great working knowledge of MS Office and relevant software.

Responsibilities

• Provide administrative support to the Safety department.
• Document management including filing, printing, and archiving.
• Maintain safety related record-keeping.

Skills

Interpersonal and communication skills

Speed and accuracy in tasks

MS Office Suite proficiency

Ability to read and write correspondence

Excellent organization skills

Ability to deal with issues effectively

Resilience

Personal accountability

Education

Associates degree (A. A.) or equivalent

Six months to one-year related experience

Job description

Position Summary

Provides administrative support to the safety department within Southland Industries.

Position Details

• Provide administrative support to the Safety department
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Maintain safety related record-keeping to support team and compliance
• Distribute mail and route necessary documents – route calls and emails to correct parties
• Arrange and participate in safety related meetings and conferences
• Perform client service functions by answering employee requests and questions
• Maintain safety supplies and track for the team(s)
• Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures and standards.

Qualifications

• Interpersonal and communication skills sufficient to professionally assist internal and external clients.
• Perform duties with speed and accuracy without immediate and constant supervision.
• Great working knowledge and skill with MS Office Suite, Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to details
• Actively participate in open, honest, and effective communication, within all levels of Southland.
• Demonstrate forthrightness, with the ability to proceed straight ahead and be frank and candid with open and in-depth communication.
• Deal with issues in a timely and effective manner.
• Demonstrate resiliency; quickly recover from adverse issues.
• Demonstrate and display honesty, integrity and personal accountability.
• Develop strong business relationships and hold direct reports and peers in our organization personally accountable for their duties and responsibilities.
• Accept change as a necessary process for successful execution of our projects.
• Always ask for help or assistance when needed
• Six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Associates degree (A. A.) or equivalent from two-year college or technical school.
• Working knowledge of construction and Safety and OSHA related information, programs, policies and procedures.

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: It’s Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).