Safety Administrative Assistant

Milton J Wood Co; Polly Town (FL); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Milton J. Wood Company is seeking an organized Safety Administrative Assistant to join our EHS team. The role provides essential administrative support, helps manage safety training, maintains compliance records, and coordinates company safety programs and initiatives.

The ideal candidate will bring strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment while supporting multiple departments and safety initiatives.

Competenze

• High school diploma or equivalent required; additional education/training preferred.
• Experience in administration, preferably in construction or industrial safety.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication; detail-oriented and accurate recordkeeping.

Mansioni

• Provide daily administrative support to the EHS Manager and Corporate Safety Department.
• Coordinate employee safety training and maintain training records.
• Maintain safety databases, OSHA documentation, and incident reports.
• Assist with Drug-Free Workplace program administration and drug testing records.
• Maintain driver records, training, and DOT compliance documentation.
• Review Samsara fleet safety data and prepare monthly reports.
• Manage client safety platforms (ISNetworld, Avetta, ComplyWorks).
• Coordinate subcontractor safety approvals and client prequalification documentation.
• Assist with safety reporting, employee communications, and BBS initiatives.
• Coordinate PPE purchasing, inventory, and safety-related reimbursements.
• Distribute safety recognition awards and incentives.
• Plan quarterly safety training and other departmental events.
• Prepare spreadsheets, reports, and safety-related correspondence.

Conoscenze

Microsoft Office Suite

Organizational skills

Communication

Attention to detail

Time management

Multitasking

Formazione

High school diploma or equivalent

Strumenti

Excel

Word

Outlook

PowerPoint

Descrizione del lavoro

Milton J. Wood Company is seeking an organized, detail-oriented, and motivated Safety Administrative Assistant to join our team. This position provides administrative support to our Environmental, Health & Safety (EHS) Department, assisting with safety training, compliance documentation, recordkeeping, and the coordination of company safety programs and initiatives.

The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Provide daily administrative support to the EHS Manager and Corporate Safety Department.

Coordinate employee safety training, maintain training records, and track required certifications.

Maintain and update safety databases, compliance records, OSHA documentation, and incident reports.

Assist with the administration of the company's Drug-Free Workplace Program, including coordinating employee drug testing and maintaining confidential records.

Maintain approved driver records, track driver training requirements, and assist with DOT compliance documentation.

Review Samsara fleet safety data and prepare monthly reports.

Maintain client-required safety compliance platforms, including ISNetworld, Avetta, ComplyWorks, and others.

Coordinate subcontractor safety approvals and client prequalification documentation.

Assist with safety reporting, employee communications, and Behavior-Based Safety (BBS) initiatives.

Coordinate PPE purchasing, inventory, distribution, and employee safety-related reimbursements.

Track and distribute employee safety recognition awards and incentives.

Assist with planning and coordinating quarterly safety training and other departmental events.

Prepare spreadsheets, reports, presentations, and safety-related correspondence.

Qualifications

High school diploma or equivalent required; additional education or training preferred.

Previous administrative experience required; experience in construction, industrial safety, or a related field preferred.

Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.

Strong organizational, multitasking, and time-management skills.

Excellent written and verbal communication skills.

Exceptional attention to detail and accuracy in recordkeeping.

Ability to work independently, prioritize assignments, and meet deadlines.

Ability to maintain confidentiality when handling sensitive employee and company information.

Familiarity with OSHA requirements, safety training programs, or safety compliance systems is a plus.

Experience with ISNetworld, Avetta, Samsara, or similar systems is preferred but not required.

What We're Looking For

We're looking for a dependable, proactive team member who takes initiative, stays organized, and enjoys supporting a variety of projects. The successful candidate will be comfortable working with multiple departments, managing detailed records, and helping ensure our safety programs run efficiently.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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