Safety Administrative Assistant

EMCOR Group; Kalamazoo (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

Shambaugh & Son L.P. is seeking a Safety Administrator to support the Corporate Safety Team with training, records, and safety communications at our Kalamazoo location.

You will organize trainings, maintain databases, prepare safety materials, and coordinate logistics for field staff while ensuring compliance with OSHA requirements.

This onsite role requires strong typing, attention to detail, and reliable attendance to help keep projects safe and compliant.

Qualifications

• 2 years’ minimum experience with Data Entry.
• Type 60+ wpm with excellent computer skills.
• Analytical aptitude with effective oral and written communication.
• Accurate; attention to detail and strong organizational skills.
• Proficient in Microsoft Office.
• Regular and reliable attendance, including extended hours and weekends as required.

Responsibilities

• Provide administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
• Support development and communication of customer- and project-specific safety rules.
• Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
• Organize, maintain, and digitize safety, training, customer, and project files across divisions.
• Update online resources and assist with internal website content maintenance.
• Perform other administrative and safety-related duties as assigned.
• Other duties assigned

Skills

Data Entry

Typing speed

Analytical

Communication

Detail-oriented

Microsoft Office

Organized

Reliability

Tools

Microsoft Office

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Safety Administrator. In this position you will be responsible for providing certain safety and driver’s education training to all employees. Also, supporting various safety initiatives.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.

• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.

• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.

• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.

• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.

• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.

• Support development and communication of customer- and project-specific safety rules.

• Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).

• Organize, maintain, and digitize safety, training, customer, and project files across divisions.

• Update online resources and assist with internal website content maintenance.

• Perform other administrative and safety-related duties as assigned.

• Other duties assigned

Qualifications

• 2 years’ minimum experience with Data Entry

• Position requires candidate to type 60+ wpm with excellent computer skills

• Candidate must possess analytical aptitude, effective oral and written communication skills

• Candidate must be accurate; attention to detail and excellent organizational skills a must

• Proficient in Microsoft Office

• Organized and a self-starter

• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125238&hashed=1123816372) .

Job Locations

US-MI-Kalamazoo

ID

2026-52841

Company

Shambaugh & Son, L.P.

Category

Administrative Services

Position Type

Full-Time

Location Type

Onsite

Posted Date

3 days ago (10/1/2026 4:06 PM)

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