Safety Administrative Assistant

Shambaugh & Son, L.P.; Kalamazoo (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Shambaugh & Son L.P. is seeking a Safety Administrator to provide essential safety and driver education training to all employees at our Kalamazoo site. This role supports safety initiatives and administrative tasks for the Corporate Safety Team.

The position requires 2+ years of data entry experience, fast typing (60+ wpm), and strong communication. Proficiency in Microsoft Office and meticulous record-keeping are essential. On-site work with occasional extended hours may be expected.

Qualifications

• Minimum 2 years of data entry experience.
• Typing speed 60+ wpm with excellent computer skills.
• Strong written and oral communication skills.
• Analytical aptitude with attention to detail and strong organizational skills.

Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.

Skills

Data entry

Typing speed 60 wpm

MS Office

Analytical thinking

Written & verbal communication

Attention to detail

Organizational skills

Reliability

Tools

Microsoft Office

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Safety Administrator. In this position you will be responsible for providing certain safety and driver’s education training to all employees. Also, supporting various safety initiatives.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
• Support development and communication of customer- and project-specific safety rules.
• Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
• Organize, maintain, and digitize safety, training, customer, and project files across divisions.
• Update online resources and assist with internal website content maintenance.
• Perform other administrative and safety-related duties as assigned.
• Other duties assigned

Qualifications

• 2 years’ minimum experience with Data Entry
• Position requires candidate to type 60+ wpm with excellent computer skills
• Candidate must possess analytical aptitude, effective oral and written communication skills
• Candidate must be accurate; attention to detail and excellent organizational skills a must
• Proficient in Microsoft Office
• Organized and a self-starter
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affinative Action Policy.