Safety Administrative Assistant

Southland Industries; Carrollton (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Annual bonus program

Employee ownership

Paid time off and holidays

Training and professional development

Wellness benefits

Job summary

Southland Industries provides clerical and administrative support to assigned teams in Carrollton, Texas. The role involves document editing, data entry, mail handling, and coordinating meetings and travel.

Ideal candidates have strong MS Office skills, effective verbal/written communication, and a focus on customer service and accuracy. This position supports a 100% employee-owned company with a comprehensive benefits package and growth opportunities.

Qualifications

• High School Diploma or equivalent.
• 2 years of administrative support experience.
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels.
• Strong customer service skills.
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Ability to operate and troubleshoot office equipment.
• Good organizational skills and attention to details.
• Ability to exercise proper care for sensitive and confidential information.

Responsibilities

• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Confidential information handling

Office equipment operation

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Position Summary

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

Position Details

• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Qualifications

• High School Diploma or equivalent
• 2 years of administrative support experience
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels
• Strong customer service skills
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to operate and troubleshoot office equipment
• Good organizational skills and attention to details
• Ability to exercise proper care for sensitive and confidential information

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries’ policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).