Safety Admin Coordinator — Incident & Data Entry

CoreCivic; Youngstown (OH); On-site; USD 23,000 - 28,000; Full time

Job summary

CoreCivic is seeking an Administrative Coordinator, Safety to support the Shift Supervisor on an assigned shift, managing daily administrative activities of the Security department at CoreCivic Safety facilities.

Responsibilities include compiling documentation for facility incidents, submitting packets to government partners, and entering real-time data into OMS and partner databases, ensuring accuracy and policy adherence across operations.

Qualifications

• High School diploma, GED certification, or equivalent is required.
• Three years of experience in a full-time secretarial or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.
• Organizational skills and experience with reporting and records management is preferred.
• Must be able to work any shift, including nights and weekends. Proficiency in Microsoft Office applications is required.
• A valid driver's license is required.
• Minimum age requirement: Must be at least 18 years of age.

Responsibilities

• The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department.
• Compiles supporting documentation related to facility incidents and reviews information for accuracy.
• Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure.
• Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.
• Supports security management in daily operations with focus on safety, organization and professionalism.
• Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages.
• Prepares correspondence, statistical reports and/or other documents; edits documents for spelling, grammar and sentence structure.
• Reviews facility incident reports daily to ensure accuracy, generates reports, and supports facility operations.
• Updates customer and internal systems to reflect resident movement and counts.
• Maintains understanding of company and partner policy and applicable legal requirements.

Skills

Microsoft Office

Education

High School diploma or GED

Tools

OMS data entry

Job description

CoreCivic is seeking an Administrative Coordinator, Safety to support the Shift Supervisor on an assigned shift, managing daily administrative activities of the Security department at CoreCivic Safety facilities.

Responsibilities include compiling documentation for facility incidents, submitting packets to government partners, and entering real-time data into OMS and partner databases, ensuring accuracy and policy adherence across operations.