Safety Admin

ACF, Inc; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

ACF, Inc is seeking a proactive Safety Admin to foster a culture of safety across our organization. You will partner with leadership and staff to ensure regulatory compliance, develop training programs, and implement initiatives that protect our teams across multiple locations.

The role blends office and field work, emphasizing relationship-building, process improvement, and measurable safety outcomes for our personnel.

Qualifications

• Bachelor's degree with at least 2 years in safety or risk management.
• Knowledge of OSHA, MSHA regulations and safety programs.
• Willingness to travel to branch locations for training and inspections.

Responsibilities

• Develop, maintain, and support company-wide safety policies, programs, and procedures.
• Ensure OSHA and MSHA compliance across locations and with client safety platforms.
• Track and report OSHA and MSHA training hours; complete required quarterly and annual reporting.
• Coordinate and deliver safety training for employees across the organization.
• Perform routine site inspections and identify hazards; recommend corrective actions.
• Lead incident, injury, and near-miss investigations; document findings.
• Manage PPE inventory and order safety supplies; coordinate equipment calibration.
• Support fleet safety tasks and GPS reporting; assist with continuous safety improvements.

Skills

Organizational skills

Communication

Interpersonal skills

MS Office

Time management

Forklift operation

Education

Bachelor's degree in safety or related field

Tools

ISNetworld

Avetta

Job description

We're seeking a proactive and detail-oriented Safety Adminto help foster a culture of safety across our organization.In this role, you will partner with leadership and employees toensure compliance with safety regulations, develop trainingprograms, and implement initiatives that protect our most valuableasset: our people.

This is an excellent opportunity for a safety professional whoenjoys working both in the office and in the field, buildingrelationships, improving processes, and making a direct impact onworkplace safety throughout multiple locations.

Essential Job Functions

Safety Programs and Compliance

• Develop, maintain, and support company-wide safety policies,programs, and procedures.
• Ensure compliance with OSHA, MSHA, and other applicable federal,state, and industry regulations.
• Monitor regulatory changes and communicate compliance requirementsto management and staff.
• Maintain compliance with client safety platforms includingISNetworld, Avetta, and other third-party contractor management systems.
• Track and report OSHA and MSHA training hours and completerequired quarterly and annual reporting.

Training & Employee Development

• Coordinate and deliver engaging safety training programs foret employees across the organization.
• Assign and track monthly safety training requirements.
• Coordinate CPR, forklift certification, hazard communication, andother safety-related training programs.
• Serve as a trusted safety resource for employees and management.

Inspections & Risk Management

• Conduct routine job-site inspections to ensure safe work practicesare followed.
• Perform quarterly office, warehouse, vehicle, and branch inspections.
• Identify safety risks and recommend corrective actions to reduceworkplace hazards.
• Assist with process hazard analyses and safety reviews.
• Support incident, injury, and near-miss investigations.
• Review investigation findings and help implement corrective actions.
• Assist Human Resources with workers' compensation claimsmanagement and OSHA recordkeeping, including OSHA 300 and 300A logs.

Equipment and Safety Resources

• Manage inventory of personal protective equipment (PPE) and safety supplies.
• Assist employees in selecting appropriate PPE for their work environment.
• Order PPE and uniforms for new hires.
• Coordinate annual calibration of safety equipment and meters.

Fleet & Administrative Support

• Coordinate vehicle inspections, repairs, and insurance-related activities.
• Manage driving complaints and prepare required documentation andfollow-up reports.
• Generate and distribute monthly GPS reporting.
• Support company-wide safety initiatives and continuous improvement efforts.

Experience and Skills

Required Knowledge, Skills and Abilities (includingphysical and work environment)

• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Basic mechanical and technical aptitude.
• Ability to work in industrial, warehouse, construction, andoutdoor environments, including non-climate-controlled settings.
• Ability to wear required PPE.
• Ability to lift and carry up to 25 pounds.
• Ability to operate a forklift (company-provided training andcertification required).

Minimum Job Qualifications (education, workexperience, licenses/certifications)

• Bachelor's degree and at least 2 years of experience in safety,risk management, operations, or a related field; equivalentcombinations of education and experience may be considered.
• Working knowledge of OSHA regulations and workplace safety best practices.
• Ability to travel to branch locations for training, inspections,safety audits, etc.

Preferred Certifications:

• OSHA Certification
• MSHA Certification
• CPR Certification
• Safety Management Training
• Experience with ISNetworld and Avetta

Why Join Us?

• Make a meaningful impact on employee health and safety.
• Work closely with leadership to shape and improve safety initiatives.
• Opportunity to travel and collaborate across multiple locations.
• Professional development and certification opportunities.
• Be part of a team that values safety, accountability, andcontinuous improvement.