Safe Environment Coordinator

Catholic-Diocese-of-Fort-Worth; Decatur (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Assumption - Blessed Virgin Mary, Decatur, TX is seeking a diligent administrative assistant to manage data entry, filing, and general office duties in support of the Business Manager and Pastor.

The role involves coordinating Safe Environment programs, preparing training packets, and communicating HR policies within the parish. Qualified candidates should have an associate degree or relevant experience and strong organizational skills.

Qualifications

• Associates degree or experience in administrative management or equivalent years’ experience.
• Excellent communication and presentation skills.
• Willingness and ability to learn parish software.

Responsibilities

• Safe Environment Coordinator establishes, develops, maintains, and updates filing systems (hard copy and electronic).
• Collaborate with facilitator. Prepare packets, coordinates materials needed, signup sheets and opening/closing of training room.
• Collaborate with the Business Manager to communicate Human Resources and/or Safe Environment policies and procedures to the parish.
• Assists with updating VIRTUS and preparing for audit.
• Notifies volunteers, via email, phone, and/or direct mail when their Safe Environment training date is within 60 days of expiration.
• Conducts routine monitoring of reports to ensure volunteers are current with the Safe Environment requirements for their ministry.
• Coordinates the Parish Safe Environment Program with the Diocesan Safe Environment Office staff.
• Ensures the electronic scanning and filing of all hard copy records.
• Other duties as assigned by the Pastor and/or Business Manager

Skills

Data entry

Administrative support

Communication skills

Bilingual Spanish/English (desirable)

Education

Associate degree in administrative management or equivalent

Tools

Parish software

Job description

Assumption - Blessed Virgin Mary, Decatur, TX, US

9 days ago Requisition ID: 2491

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

Responsible for all data entry, filing, and administrative management duties in support of the Business Manager and Pastor.

Assumption of the Blessed Virgin Mary, Decatur

St. John the Baptizer, Bridgeport

St. Mary, Jacksboro

Principal Accountabilities:

• Safe Environment Coordinator establishes, develops, maintains, and updates filing systems (hard copy and electronic).
• Collaborate with facilitator. Prepare packets, coordinates materials needed, signup sheets and opening/closing of training room.
• Collaborate with the Business Manager to communicate Human Resources and/or Safe Environment policies and procedures to the parish.
• Assists with updating VIRTUS and preparing for audit.
• Notifies volunteers, via email, phone, and/or direct mail when their Safe Environment training date is within 60 days of expiration.
• Conducts routine monitoring of reports to ensure volunteers are current with the Safe Environment requirements for their ministry.
• Coordinates the Parish Safe Environment Program with the Diocesan Safe Environment Office staff.
• Ensures the electronic scanning and filing of all hard copy records.
• Other duties as assigned by the Pastor and/or Business Manager

Supervision Given and/or Received:

• Received: moderate supervision given to this position from Parish Pastor, Business Manager and/or Deacon
• Given: this position provides feedback and guidance to the Parish Administrative staff, volunteers, and/or vendors upon advice and consent of the Parish Pastor

Internal Contacts:

• Diocese Pastors, Priests, Business Managers, and employees.

External Contacts:

• Diocese parishioners, vendors, local, state, and federal agency representatives, and auditors.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• Infrequent travel, by car, may be required to Catholic Diocese, diocese Parishes and/or schools.

Education and Experience Preferred:

• Practicing Catholic in good standing with the Catholic Church.
• Associates degree or experience in administrative management or equivalent years’ experience.

Knowledge and Skills Preferred:

• Excellent communication and presentation skills.
• Willingness and ability to learn how to effectively use parish software.
• Demonstrated competency in theology and catechetics.
• Detail oriented and organized.
• Demonstrated ability and willingness to learn.
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.
• Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate.
• Ability to honor and maintain confidentiality
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to work well with people from a diverse variety of audiences.
• Bilingual (Spanish/ English) is highly desirable, but not required.