ROW Documentation & Records Specialist — On-Site Clarksburg

Gray Hawk Land Solutions; Clarksburg (WV); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Per diem available

Job summary

Gray Hawk Land Solutions seeks a Document Specialist to ensure the integrity, organization, and accuracy of right-of-way project files from line list development through construction.

You will manage easements, deeds, and ownership records, maintain line lists, and input data into client systems while coordinating with field teams and clients. The role is based in Clarksburg, WV, with per diem eligibility for qualifying candidates.

Qualifications

• Minimum five (5) years of experience preparing and processing ROW acquisition and easement documents.
• Understanding of all phases of a right-of-way project, from line list development through construction.
• Ability to review, interpret, and process land acquisition agreements, easements, and title documents.
• Knowledge of courthouse recording requirements for easements and ROW instruments.
• Advanced Excel and Word skills.
• Strong data-entry skills and ability to learn new systems quickly.
• Excellent written and verbal communication skills.
• Able to work independently with little supervision while remaining team oriented.
• Paralegal experience is a plus.

Responsibilities

• Manage, organize, and maintain all ROW project files from line list development through construction.
• Review, process, and track land acquisition agreements and easements to courthouse standards.
• Maintain accurate line lists and data entry in client systems of record.
• Scan, file, and organize documents in electronic and physical records systems.
• Track deadlines, status, and milestones across concurrent assignments.
• Build and maintain Excel-based tracking spreadsheets and reports.
• Coordinate with field agents, internal teams, and outside parties to keep projects moving.
• Maintain accurate records, reporting, and project-status documentation at all times.
• Represent Gray Hawk professionally in client and partner interactions.

Skills

Excel proficiency

Organization

Attention to detail

Written & verbal communication

Independence

Data entry

Paralegal experience

Education

Paralegal experience

Tools

Irth Land Management

SharePoint

ESRI GIS

CRM/database systems

Job description

Gray Hawk Land Solutions seeks a Document Specialist to ensure the integrity, organization, and accuracy of right-of-way project files from line list development through construction.

You will manage easements, deeds, and ownership records, maintain line lists, and input data into client systems while coordinating with field teams and clients. The role is based in Clarksburg, WV, with per diem eligibility for qualifying candidates.