ROTC Administrative Specialist - Cadet & Faculty Support

The Citadel; Charleston, Northern (SC, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Citadel, The Military College of South Carolina in Charleston seeks an Administrative Assistant for the Army ROTC department to manage office operations, coordinate communications, and act as liaison between cadets, faculty, staff, and external military partners.

Responsibilities include coordinating daily operations, maintaining files, serving as main contact for visitors, supporting the Professor of Military Science, coordinating events, assisting with instructional materials and

Qualifications

• Must have an associate's degree in a related field with at least three (3) years of administrative experience or a high school diploma with a minimum of five (5) years of progressively responsible administrative experience.
• Proficiency in Microsoft Office Suite and standard office technology.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail.
• Strong written and verbal communication skills. Discretion with confidential information.

Responsibilities

• Coordinate daily office operations, including telephone coverage, correspondence tracking, and records management.
• Maintain departmental files, policies, directives, and regulatory documentation to ensure accuracy and compliance.
• Serve as the primary point of contact for visitors, cadets, faculty, staff, and external stakeholders, providing information and directing inquiries appropriately.
• Provide administrative support to the Professor of Military Science, including calendar management, meeting coordination, and scheduling.
• Coordinate departmental events, joint military ceremonies, and special programs, including logistics, communications, and documentation.
• Assist faculty with preparation of instructional materials, academic schedules, and training calendars.
• Coordinate documentation and administrative support for ARMY scholarships, field training exercises and off-campus activities.
• Assist with compliance-related processes, including personnel documentation and security-related requirements.
• Manages and maintains the department’s budget under the supervision of the Associate Provost for Academic Affairs.
• Provide guidance to cadets on administrative and academic procedures, ARMY scholarships, and program requirements.

Skills

Strong communication

Multitasking

Organizational skills

Customer service

Education

Associate's degree in related field

High school diploma with 5 years of administrative experience

Tools

Microsoft Office Suite

Job description

The Citadel, The Military College of South Carolina in Charleston seeks an Administrative Assistant for the Army ROTC department to manage office operations, coordinate communications, and act as liaison between cadets, faculty, staff, and external military partners.

Responsibilities include coordinating daily operations, maintaining files, serving as main contact for visitors, supporting the Professor of Military Science, coordinating events, assisting with instructional materials and