RN Scheduler/Administrative Coordinator

Athena Health Care Systems; Lakeville (MA); On-site; USD 39,000 - 58,000; Full time

Benefits offered by this job

Competitive pay and weekly pay

Holiday pay

Career advancement opportunities

Exclusive employer discount program

Job summary

Hospice Services of Massachusetts is seeking a full-time RN Scheduler and Administrative Coordinator for an in-office role in Lakeville, MA. The position runs Monday through Friday with weekly pay up to $42 per hour.

You will oversee nursing team scheduling, manage office reception, and ensure plan-of-care compliance while handling clerical duties and occasional patient visits.

Qualifications

• Prior experience in healthcare staff scheduling preferred.
• Must possess an active RN license in Massachusetts.
• At least one year of hospice experience required.
• Experience with Microsoft Office (Word, Excel, etc).
• Ability to manage frequent changes.
• Excellent customer service skills.

Responsibilities

• Oversee scheduling needs of the nursing team in line with the plan of care and regulatory requirements.
• Post schedule at least seven days in advance.
• Adjust schedule and communicate changes promptly to the nursing team.
• Review and schedule patient recertifications in a timely manner.
• Limit overtime by coordinating with per diem staff.
• Manage client appointments and scheduling requests.
• Identify staffing problems and communicate solutions to leadership.
• Maintain daily staffing sheets.
• Develop positive relationships with nursing staff, patients, families, and referring partners.
• Answer calls and manage mail and packages.
• Handle clerical tasks, supplies, and office conditions.
• Be willing to make patient visits as needed.

Skills

Healthcare scheduling

Customer service

Communication

Time management

Flexibility

Education

RN license (MA)

Tools

Microsoft Office

Job description

Hospice Services of Massachusetts is looking for a full-time RN Scheduler and Administrative Coordinator to join our team!

This is an in-office position in Lakeville. Monday-Friday schedule. Weekly pay up to $42 an hour.

The RN Nursing Scheduler/Administrative Coordinator oversees field team scheduling to ensure patients are seen according to the plan of care, while also managing the office's reception and clerical functions.

Experience & Education:

• Prior experience in healthcare staff scheduling preferred.

• Must possess an active RN license in Massachusetts.

• At least one year of hospice experience required.

• Experience with Microsoft Office (Word, Excel, etc).

• Ability to manage frequent changes.

• Excellent customer service skills.

Duties & Responsibilities:

• Oversee the scheduling needs of the nursing team, taking into consideration caseload and travel time, that follows the plan of care and complies with regulatory requirements.

• Post schedule, as a minimum, seven (7) days in advance.

• Adjust schedule accordingly and communicate to nursing team of changes in a timely manner.

• Review and schedule patient recertifications in a timely manner.

• Seek opportunities to limit overtime, including communicating and coordinating with per diem staff.

• Manage client appointments and scheduling requests.

• Identify staffing problems, take initiative to resolve, and communicate to Executive Director and other directors.

• Maintain daily staffing sheets.

• Develop positive relationships with members of the nursing team, as well as patients, families, and referring partners.

• Answer telephone inquiries and direct them to the appropriate parties. Manage incoming and outgoing mail and packages.

• Responsible for clerical and administrative filing, ordering and overseeing storage of supplies, and upkeeping general office conditions.

• Must be willing to make patient visits, as needed.

Benefits:

• Competitive and Weekly Pay

• Holiday Pay

• Career Advancement Opportunities

• Exclusive Employer Discount Program

Available for Eligible Team Members:

• Employer-Paid Life Insurance

• 401(k) with Employer Match

• Vacation and Personal Time

• Health, Dental, and Vision Insurance

We are an equal opportunity employer that values diversity at all levels. All individuals are encouraged to apply. We follow federal and state guidelines regarding staff vaccinations. Our policy requires all staff to be up to date with COVID and flu vaccinations, or acknowledge a declination of the vaccination(s).