RMS Clerk: Construction Documentation & Compliance

McMillen; Umatilla (OR); On-site; USD 43,000 - 55,000; Full time

Job summary

McMillen, Inc. seeks a Resident Management System (RMS) Clerk to provide administrative and project support on construction management activities.

The role supports the Quality Manager, Project Manager, and Superintendent with RMS data, documentation, contract administration, and communication. The ideal candidate is highly organized, detail-oriented, and comfortable working with government contract requirements and construction documentation; a background check and security clearance may be

Qualifications

• Experience with RMS or similar construction management/documentation software.
• Familiarity with contract administration and QC/QA processes.
• Strong organizational and documentation skills with attention to detail.
• Proficient in Microsoft Office, especially Excel and Word.
• Ability to follow government, contract, and company policies.

Responsibilities

• Maintain RMS document packages including contracts, submittals, pay activities, and QC reports.
• Assist with contract administration: track status, prepare progress payments, maintain correspondence.
• Support QC/QA by assisting with daily QC reports and test entry.
• Manage contractor/subcontractor submittals, reviews, tracking, and logs.
• Support project schedules, phase status updates, and RMS reporting.
• Maintain RMS correspondence and RFIs with USACE, contractors, and subcontractors.
• Assist staff with RMS login, navigation, and basic troubleshooting.
• Help import/export of RMS data and resolve data-entry issues.
• Ensure documentation data meet government/contract requirements.
• Provide admin support to the CQM, PM, Superintendent, and team.

Skills

RMS / construction management software

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Tools

Microsoft Office (Excel, Word)

Job description

McMillen, Inc. seeks a Resident Management System (RMS) Clerk to provide administrative and project support on construction management activities.

The role supports the Quality Manager, Project Manager, and Superintendent with RMS data, documentation, contract administration, and communication. The ideal candidate is highly organized, detail-oriented, and comfortable working with government contract requirements and construction documentation; a background check and security clearance may be