RMS Clerk: Project-Based Docs, Contracts & QA

McMillen, Inc.; Umatilla, Northern (OR, KY); Hybrid; USD 43,000 - 55,000; Full time

Job summary

McMillen, Inc. is seeking a Resident Management System (RMS) Clerk to provide administrative and project support for construction management, contract administration, and QA activities on projects.

The RMS Clerk will work with the Quality Manager, Project Manager, and Superintendent to maintain project documentation, manage RMS data, support contract administration, and facilitate communication. Background check and security clearance are required. This is a project-based role ending April 2027.

Qualifications

• Experience with Resident Management System (RMS) or similar construction management/documentation software preferred.
• Familiarity with construction contract administration and quality control/QA processes.
• Strong organizational and documentation skills with attention to detail.
• Ability to accurately enter, track, and maintain large amounts of project information.
• Proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Maintain and organize RMS document packages, including contracts, submittals, pay activities, correspondence, and QC reports.
• Assist with contract administration activities, including tracking contract status, preparing progress payment requests, and maintaining project correspondence.
• Support QC/QA requirements by assisting with daily QC reports, test result entry, milestone updates, and other required documentation.
• Manage contractor and subcontractor submittals, including assignments, reviews, tracking, and transmittal logs.
• Support project schedules, phase status updates, and RMS reporting for project monitoring.
• Maintain RMS correspondence and RFIs to support communication between USACE, contractors, and subcontractors.
• Assist project staff with RMS login, navigation, and basic troubleshooting.
• Support the import and export of RMS data and assist with resolving system or data-entry issues.
• Ensure project documentation and data are accurate, complete, organized, and maintained in accordance with government and contractor requirements.
• Provide administrative support to the CQM, Project Manager, Superintendent, and project team as needed.

Skills

RMS knowledge

Contract administration

Quality assurance

Documentation management

Communication

Microsoft Office

Tools

RMS software

Job description

McMillen, Inc. is seeking a Resident Management System (RMS) Clerk to provide administrative and project support for construction management, contract administration, and QA activities on projects.

The RMS Clerk will work with the Quality Manager, Project Manager, and Superintendent to maintain project documentation, manage RMS data, support contract administration, and facilitate communication. Background check and security clearance are required. This is a project-based role ending April 2027.