RMS Clerk: Project-Based Construction Docs & QA Support

Webuildidaho; Umatilla, Northern (OR, KY); Hybrid; USD 43,000 - 55,000; Full time

Job summary

McMillen, Inc. seeks a Resident Management System (RMS) Clerk to provide administrative and project support for construction management, contract administration, and QA activities on projects.

The RMS Clerk will work closely with the Quality Manager, Project Manager, and Superintendent to maintain project documentation, manage RMS data, support contract administration, and facilitate communication. This is a project-based role with an end date in April 2027, requiring background check and

Qualifications

• Experience working with RMS or similar construction management software is preferred.
• Familiarity with construction contract administration and quality control/quality assurance processes.
• Strong organizational and documentation skills with excellent attention to detail.
• Ability to accurately enter, track, and maintain large amounts of project information.
• Proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Maintain and organize RMS document packages, including contracts, submittals, pay activities, correspondence, and QC reports.
• Assist with contract administration activities, including tracking contract status, preparing progress payment requests, and maintaining project correspondence.
• Support QC/QA requirements by assisting with daily QC reports, test result entry, milestone updates, and other required documentation.
• Manage contractor and subcontractor submittals, including assignments, reviews, tracking, and transmittal logs.
• Support project schedules, phase status updates, and RMS reporting for project monitoring.
• Maintain RMS correspondence and RFIs to support effective communication between USACE, contractors, and subcontractors.
• Assist project staff with RMS login, navigation, and basic troubleshooting.
• Support the import and export of RMS data and assist with resolving system or data-entry issues.
• Ensure project documentation and data are accurate, complete, organized, and maintained in accordance with applicable government and contractor requirements.
• Provide administrative support to the CQM, Project Manager, Superintendent, and project team as needed.

Skills

RMS experience

Contract administration

Quality assurance

Organizational skills

Documentation

Microsoft Excel

Microsoft Word

Tools

Microsoft Office

Job description

McMillen, Inc. seeks a Resident Management System (RMS) Clerk to provide administrative and project support for construction management, contract administration, and QA activities on projects.

The RMS Clerk will work closely with the Quality Manager, Project Manager, and Superintendent to maintain project documentation, manage RMS data, support contract administration, and facilitate communication. This is a project-based role with an end date in April 2027, requiring background check and