Risk & Safety Specialist

E-470 Public Highway Authority; Aurora (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

E-470 Public Highway Authority is seeking a Risk & Safety Specialist to provide administrative documentation and project coordination for risk management and safety functions in Colorado. You will support insurance claims processing, COI management, CORA requests, and records stewardship across departments.

The role emphasizes meticulous tracking, reporting, and cross-functional liaison, acting as the administrative backbone of the program while ensuring compliance and timely information flow.

Qualifications

• 4+ years of experience in administrative support roles related to risk management, insurance administration, compliance coordination, or similar functions.
• Proficiency in Smartsheet and SharePoint.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Bachelor’s degree in risk management, business administration, or related field.

Responsibilities

• Manage insurance claims including property, auto, liability, workers’ compensation, and third-party subrogation recovery.
• Coordinate documentation with carriers, brokers, and TPAs for timely reporting and resolution.
• Track claim status, deadlines, and documentation for follow-up and closure.
• Maintain COI program including collection, verification, tracking, and renewal monitoring for vendors and contractors.
• Organize records in SharePoint with folder structures and version control.
• Support CORA requests with detailed logs and timely documentation coordination.
• Provide administrative and project coordination support to risk and compliance operations.

Skills

Organizational skills

Analytical skills

Communication skills

Cross-functional coordination

Attention to detail

Education

Bachelor’s degree in risk management or related field

Tools

Smartsheet

SharePoint

Microsoft Office

Job description

The Risk & Safety Specialist provides administrative documentation, and project coordination support to E470’s Risk Management & Safety functions. This position supports the execution of essential administrative workflows related to insurance claims documentation, certificate of insurance compliance, CORA request coordination, committee project tracking, and records management.

This position is ideal for a highly organized professional who thrives in an administrative role that requires strong tracking, follow-through, documentation control, and cross-departmental coordination. This role serves as the administrative backbone of risk and compliance operations by maintaining systems, tracking status updates, and preparing routine reports.

• Manage all insurance claims, including property, auto, liability, workers’ compensation, and third-party subrogation recovery.
• Provide administrative support for insurance claims processes including property, auto, liability, workers’ compensation, and third-party recovery.
• Coordinate documentation and communications with insurance carriers, brokers, and third-party administrators (TPAs) to support timely reporting and resolution.
• Maintain organized, confidential insurance and claims files in SharePoint and designated systems in accordance with record retention requirements.
• Track claim status updates, deadlines, and documentation to support follow-up and timely closure.
• Prepare recurring claims activity summaries, status updates, and administrative reports for leadership.
• Support insurance policy administration activities including document management, renewal preparation support, and coverage information collection.
• Administer the Certificate of Insurance (COI) program, including collection, verification, tracking, and renewal monitoring for all vendors, contractors, and consultants.
• Track vendor and contractor compliance using Smartsheet and maintain accurate COI expiration and renewal schedules.
• Provide administrative coordination support to internal staff by responding to COI documentation requests and routing technical questions as needed.
• Maintain and continuously improve COI tracking tools, workflows, and documentation processes to support consistency and compliance.
• Support E470’s administrative intake, tracking, and documentation processes for Colorado Open Records Act (CORA) requests.
• Maintain detailed CORA logs, track timelines, and support timely document coordination across departments.
• Organize records in SharePoint using established folder structures, version control, naming conventions, and secure document handling practices.
• Maintain compliance-related records and documentation to support internal audits, reporting, and public accountability requirements.
• Provide administrative and project coordination support to the Risk Enterprise Committee, including meeting logistics, agenda preparation, and documentation management.
• Maintain project tracking systems (Smartsheet required) to monitor committee initiatives, assigned tasks, timelines, and deliverables.
• Support the Safety Committee and related training programs by coordinating meetings, agendas, minutes, attendance records, and documentation.
• Track and reconcile departmental expenses for insurance, claims, training, and professional services.
• Maintain confidentiality and demonstrate sound judgment in handling sensitive information.
• Participate in special projects and initiatives that enhance organizational compliance and risk management practices.
  
• 4+ years of experience in administrative support roles related to risk management, insurance administration, compliance coordination, contract administration, records management, or similar functions (public-sector experience preferred).
• Excellent organizational and analytical skills with strong attention to detail.
• Proficiency in Smartsheet and SharePoint.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with insurance or compliance tracking software preferred.
• Strong written and verbal communication skills, with the ability to interact effectively across departments and with external partners.
• Ability to maintain confidentiality and exercise independent judgment.
• Valid Colorado driver’s license and ability to operate Authority vehicles.
  
• Bachelor’s degree in risk management, business administration, or a related field; or an equivalent combination of education and experience.