Risk Management & Contract Compliance Senior Analyst

Pax-Sapiens; Broomfield (CO); Hybrid; USD 81,000 - 91,000; Full time

Benefits offered by this job

15 paid vacation days a year

8 paid holidays

10 days paid annual sick leave

Medical, Dental and Vision benefits

Job summary

PAX sapiens, headquartered in Broomfield, CO, seeks a Risk Management & Contract Compliance Senior Analyst to develop and monitor policies ensuring adherence to US and foreign laws, including privacy, anti-corruption, and sanctions. The role reviews, negotiates, and monitors contracts and grant agreements under the VP, Finance & Administration.

The position is full-time, exempt, salaried, and hybrid with in-office and remote work.

Qualifications

• Advanced degree or equivalent in contract management, law, risk management, or compliance.
• Excellent writing skills in English.
• Excellent time management and ability to juggle priorities.
• Comfort with flexible working environments and role ambiguity.
• Experience with MS Office.
• Experience with Zoom/MS Teams platforms.
• Commitment to PAX’s vision and values.

Responsibilities

• Review and approve various contracts and agreements; oversee contract lifecycle activities.
• Support with timely internal and external reports; monitor awards and modifications.
• Interpret donor regulations and terms to ensure compliance across programs.
• Negotiate terms of awards and contract modifications with the executive team.
• Maintain contract documentation, templates, and records.
• Roll out procurement and contract policies; train staff on compliance processes.
• Develop staff capabilities and promote adherence to procedures.

Skills

Legal writing

Time management

MS Office

Communication

Contract negotiation

Regulatory awareness

Attention to detail

Education

Advanced degree or equivalent in contract management, law, risk management, or compliance

Tools

Zoom

MS Teams

Job description

Risk Management & Contract Compliance Senior Analyst

Organization Summary:

PAX sapiens (PAX) is on a mission to prevent predictable global catastrophes. We use direct grantmaking and coordination tools such as convenings, conferences, and information sharing systems to advance human security and sustainable peace. In support of our mission, our focus areas include strengthening global systems for pandemic prevention, preventing nuclear war, and promoting better US-Chinese relationships in global fora specifically.

Primary Role:

The Risk Management & Contract Compliance Senior Analyst will be responsible for developing, implementing and monitoring the organization’s adherence to legal and compliance policies and relevant US and foreign laws and regulations that PAX and its subsidiaries and affiliates are subject to (including but not limited to privacy, anti-corruption, anti-bribery, anti-money laundering, fraud and sanctions laws and regulations) as well as reviewing, negotiating, and monitoring contracts and grant agreements. This position will work to support the Vice President of Finance & Administration in ensuring operational compliance and risk mitigation.

Reports to:

VP, Finance & Administration

Job Type:

Full-Time, Exempt, Salaried

Compensation:

The Hiring range for this position is: $81,000 - $91,000 annually

Benefits:

Benefits for our US-based employees include:

• 15 paid vacation days a year
• 8 paid holidays
• 10 days paid annual sick leave
• Medical, Dental and Vision Benefit options for employees and family members
• Employee Assistance Program
• Hybrid Work from Home/ In-office schedule
• Professional Development Funds

Location:

This position is located at the PAX sapiens headquarters in Broomfield, CO. The PAX office operates on a hybrid in-office/work from home model with Tuesdays and Thursdays in-office.

Primary Responsibilities:

Grants and Contracts Management

• Review and approve independent contractor agreements, vendor purchase agreements, MOUs, partnership agreements, and proposals.
• Oversee and support with the timely completion of internal and external reports contract lifecycle activities (review, execution, monitoring, and renewal).
• Analyze, interpret, and apply investor and donor regulations, terms and conditions of grants and contracts, and PAX policies in the day-to-day management of all programs, serving as the lead advisor on award compliance.
• Work with executive team and program leads to negotiate terms and conditions of awards and modifications.
• Administers andmaintainsdocumentation related to contracts, including templates, and electronic records.
• Coordinate the rollout ofprocurement and contract policies and procedures.
• Delivertrainingto support effective and efficient operations in procurement, solicitation, and contract administration.
• Develop staff capabilities andencourage the adoption of internal polices, ensuringproficiencyand compliance with establishedprocedures.
• Protect PAX interests and effectively communicate the same to staff during negotiations over contract terms.
• Coordinate withthe Vice President of Finance & Administration and outside counselto ensure compliance with laws and regulations.
• Prepare anddisseminatecontractreportsstatustostaffon a regular monthly/quarterly basis.
• Maintain detailed and organized files, andreports /metricsregardingPAX contracts.
• Review insurance policy coverages periodically to ensure coverage needs have not changed.

Compliance

• Lead the design and development of compliance policies and procedures and partner with program staff to oversee the implementation of compliance standards and practices.
• Identify legal or ethical vulnerabilities before they cause financial or reputational damage.
• Drive the identification and development of corrective action plans to resolve problematic compliance issues. Develop strategies and practices to reduce the potential for violations and noncompliance.
• Stay appraised of relevant changes in rules and regulations and communicate updates to PAX’s staff.
• Enhance subject matter expertise on various relevant compliance topics.
• Develop and conduct training to contribute to organizational learning and increase knowledge in grants, contracts, and compliance topics.
• Maintain and update corporate and charitable filings and registrations.
• Manage third party screenings of vendors, event attendees, partners, and independent contractors.

Required Education, Knowledge,Skillsand Competences:

• Advanced degree or equivalent relevant experience in contract management, law, risk management, and compliance.
• Excellent writing skills in English.
• Excellent time management skills, and the ability to effectively juggle multiple competing priorities
• Comfortable pivoting between tasks to address changing priorities & deadlines
• Comfort with flexible working environments and role ambiguity
• Experience with MS Office
• Experience managing Zoom/MS Teams platforms
• Commitment to PAX’s vision, principles, and values

Physical Work Demands:

• Able to sit at a computer for extended periods of time.
• Able to bend at the waist and reach on a daily basis.
• Able to lift and move up to 25 lbs regularly.

At PAX sapiens we celebrate diversity and welcome its benefits and are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status. If you have a disability or special need that requires accommodation, please let us know.