Risk Management Assistant

Sunstall Inc.; Rexburg (ID); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits and pay

401K match

Medical/Dental/Vision

Culture of growth

Impactful work

Training and growth

Job summary

HeadwatersConstructionCompany is seeking an organized Risk Management Assistant to support the Risk Management department. You will maintain documentation, coordinate processes, and assist with contracts, insurance requirements, and claims records in a collaborative team.

The role offers hands-on training in a newly built Risk Management department, with opportunities to influence risk processes and ensure compliant records across projects.

Qualifications

• Associates or Bachelors degree in a related field preferred.
• Experience supporting contract, insurance, and risk management functions.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain and organize contracts, insurance documents, bonding info, and risk records.
• Coordinate document routing, filing, and version control for contracts.
• Track subcontractor insurance certificates, licenses, and bonds for compliance.
• Prepare contracts and amendments from templates and route for signature via DocuSign.
• Support claims documentation, renewals, and administrative tasks for risk management.

Skills

Organizational skills

Prioritization

Verbal communication

Written communication

Confidentiality

Team collaboration

Education

Business Administration

Construction Management

Legal Studies

Risk Management

Tools

Microsoft Office

Word

Excel

DocuSign

Adobe Acrobat

Job description

JobSummary

HeadwatersConstructionCompanyislookingforanorganizedanddetail-orientedRiskManagementAssistanttosupporttheRiskManagementdepartment.Thispositionisresponsibleformaintainingaccuratedocumentation,coordinatingdepartmentalprocesses,andsupportingtheadministrationofcontracts,insurancerequirements,bondinginformation,claimsdocumentation,andriskmanagementrecords,andassistingwithsubcontractorprequalification.TheRiskManagementAssistantworkscloselywiththeSeniorDirectorofRiskManagement,internaldepartments,subcontractors,insuranceproviders,legalpartners,andprojectteamstoensureinformationisorganized,accessible,andproperlymaintained.

What we offer

• CompetitiveBenefitsandPay


• 401(K)Match


• Medical,Dental,Vision


• Empoweringandpositiveworkplaceculture


• Opportunitytomakearealimpact


• Hands-ontrainingandagrowthpathinanewlybuiltRiskManagementdepartment

What you need

• Associate'sorBachelor'sdegreeinBusinessAdministration,ConstructionManagement,OfficeAdministration,LegalStudies,RiskManagement,orarelatedfieldpreferred


• 1-3yearsofadministrative,officesupport,orcoordinationexperiencepreferred


• Contractadministration,paralegal,orinsurancesupportexperiencewillbegivenpriorityconsideration


• Experiencesupportingconstruction,contracts,insurance,legal,orriskmanagementfunctionspreferred


• Strongorganizationalskillswithexceptionalattentiontodetail


• Abilitytomanagemultiplepriorities,deadlines,andadministrativetasks


• Strongwrittenandverbalcommunicationskills


• Abilitytomaintainconfidentialitywhenhandlingsensitivecompany,contract,insurance,andclaimsinformation


• ProficiencywithMicrosoftOfficeSuite,includingWord,Excel,Outlook,andTeams;advancedWordskillsrequired,includingtrackchanges,redlinesanddocumentcomparison


• Experiencewithdocumentmanagementsystems,AdobeAcrobat,DocuSign,orsimilarplatformspreferred


• Abilitytoworkindependentlywhilesupportingacollaborativeteamenvironment


• Willingnesstolearnconstructioncontracts,insurancerequirements,andriskmanagementprocesses

Responsibilities

• Maintainandorganizecontracts,insurancedocuments,bondinginformation,andriskmanagementrecords


• Coordinatedocumentrouting,electronicfiling,andversioncontrolforcontracts,agreements,andrelateddocumentation


• Tracksubcontractorinsurancecertificates,licenses,bonds,andqualificationdocumentationtosupportcompliancerequirements


• Prepareprimecontracts,subcontracts,andamendmentsfromapprovedtemplates,androutethemforsignaturethroughDocuSign


• Preparecorrespondence,reports,meetingagendas,andmeetingminutesfortheRiskManagementdepartment


• Schedulemeetingsandcoordinatecommunicationbetweeninternalteams,subcontractors,insuranceproviders,legalcounsel,andprojectstakeholders


• Assistwithclaimsdocumentation,insurancerenewals,andadministrativesupportrelatedtoclaimsanddisputefiles


• Maintaindepartmentaldatabases,trackinglogs,calendars,andreportingsystems


• Supportpreparationanddistributionofcontracttemplates,forms,policies,andproceduraldocuments


• Requestandtrackcertificatesofinsurance,endorsements,andbondsthroughthecompany'sinsurancebroker


• Assistinadministeringthesubcontractorprequalificationprogramandtrackqualificationstatus


• Assistwithdepartmentaudits,reportingrequirements,andspecialprojectsasassigned


• SupporttheSeniorDirectorofRiskManagementwithdailyadministrativecoordinationanddepartmentworkflow


• Ensuredocumentationisaccurate,organized,andmaintainedaccordingtocompanystandards


• AssistinimprovingadministrativeprocessesandsystemswithintheRiskManagementdepartment


• Performsotherdutiesasassigned

Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,duties,orresponsibilitiesthatarerequiredoftheemployee.Duties,responsibilities,andactivitiesmaychange,ornewonesmaybeassignedatanytimewithorwithoutnotice.

HeadwatersConstructionCompanyisamulti-stateCommercialGeneralContractor.TolearnmoreaboutHeadwatersConstructionCompany,pleasevisitwww.headwaterscc.com/about

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