RFP-to-Flight Remote Sensing Coordinator

Westwood Professional Services; Westminster (CO); On-site; USD 39,000 - 55,000; Full time

Job summary

Westwood Professional Services, Inc. in Westminster, CO, is seeking a Remote Sensing Project Coordinator to provide technical and administrative support across the full lifecycle of remote sensing projects.

You will review RFPs, coordinate subcontractors, release flights, manage work orders, and assist with proposal structure and pricing setup. The role also involves FAA airspace review, evaluating data collection methods, and supporting the Remote Sensing Manager and Director with reporting and

Qualifications

• 2+ years of administrative, coordination, or project support experience in remote sensing/geospatial fields.
• Strong organizational skills and attention to detail across multiple tasks and deadlines.
• Working knowledge of remote sensing/UAS terminology and workflows to review RFPs and coordinate subcontractors.
• Experience coordinating with vendors or subcontractors, including scheduling and invoice review.
• Proficiency with Microsoft Office (Word, Excel) and standard business/project tracking software.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities in a fast-paced office environment.

Responsibilities

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope, requirements, and key dates for the Project Lead.
• Coordinate with aerial and ground subcontractors on flight scheduling, availability, and mobilization logistics.
• Release flights and flight requests in coordination with UAS and production teams.
• Create and manage work orders for internal production staff and subcontractors.
• Review and approve subcontractor invoices for accuracy, completeness, and agreement with contracted scope.
• Set up basic proposal structure and preliminary pricing for the Project Lead's review and finalization.
• Review FAA airspace classifications and restrictions for planned missions and flag issues prior to acquisition.
• Evaluate and recommend best technical approaches and data collection methods for new project opportunities.
• Support the Remote Sensing Manager and Director of Remote Sensing with administrative tasks and reporting.
• Maintain accurate project, subcontractor, and work order documentation and records.
• Serve as a key point of coordination between Project Leads, subcontractors, and production staff.

Skills

Administrative coordination

Organizational skills

Communication skills

UAS remote sensing terminology

Vendor/subcontractor coordination

Education

Associate's or Bachelor's degree in business administration or geomatics

Tools

Microsoft Office

Project tracking software

Job description

Westwood Professional Services, Inc. in Westminster, CO, is seeking a Remote Sensing Project Coordinator to provide technical and administrative support across the full lifecycle of remote sensing projects.

You will review RFPs, coordinate subcontractors, release flights, manage work orders, and assist with proposal structure and pricing setup. The role also involves FAA airspace review, evaluating data collection methods, and supporting the Remote Sensing Manager and Director with reporting and