Remote Sensing Project Coordinator: Operations & Proposals

Westwood Professional Services, Inc.; Westminster (CO); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA contributions

Life & AD&D

Disability

EAP

401(k) match

Paid time off

Paid holidays

Tuition reimbursement

Leave benefits

Job summary

Westwood Professional Services, Inc. is seeking a Remote Sensing Project Coordinator to support the Remote Sensing Lead across the full project lifecycle.

The role manages RFP reviews, subcontractor coordination, flight releases, work order creation, and subcontractor invoice approvals, while assisting with proposals, pricing, FAA airspace review, and evaluating technical approaches for new projects. The coordinator will work with aerial and ground subcontractors, production staff, and project

Qualifications

• 2+ years of administrative, coordination, or project support experience.
• Experience in remote sensing, geospatial, surveying, or a related field.
• Strong organizational skills and attention to detail across multiple concurrent tasks and deadlines.
• Working knowledge of remote sensing terminology and workflows to review RFPs and coordinate subcontractors.
• Experience coordinating with vendors or subcontractors, including scheduling and invoice review.
• Proficiency with Microsoft Office (Word, Excel) and standard business/project tracking software.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities in a fast-paced office environment.

Responsibilities

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope, requirements, and key dates for the Project Lead.
• Coordinate with aerial and ground subcontractors on flight scheduling, availability, and mobilization logistics.
• Release flights and flight requests in coordination with UAS and production teams.
• Create and manage work orders for internal production staff and subcontractors.
• Review and approve subcontractor invoices for accuracy, completeness, and agreement with contracted scope.
• Set up basic proposal structure and preliminary pricing for the Project Lead's review and finalization.
• Review FAA airspace classifications and restrictions for planned missions and flag issues prior to acquisition.
• Evaluate and recommend best technical approaches and data collection methods for new project opportunities.
• Support the Remote Sensing Manager and Director of Remote Sensing with administrative tasks and reporting.
• Maintain accurate project, subcontractor, and work order documentation and records.
• Serve as a key point of coordination between Project Leads, subcontractors, and production staff.

Skills

Administrative support

Coordination

Remote sensing

UAS workflows

Vendor coordination

Invoice review

Proposal pricing

MS Office

Written communication

Multitasking

Education

Associate's or Bachelor's degree

Tools

MS Excel

Word

Project tracking

Job description

Westwood Professional Services, Inc. is seeking a Remote Sensing Project Coordinator to support the Remote Sensing Lead across the full project lifecycle.

The role manages RFP reviews, subcontractor coordination, flight releases, work order creation, and subcontractor invoice approvals, while assisting with proposals, pricing, FAA airspace review, and evaluating technical approaches for new projects. The coordinator will work with aerial and ground subcontractors, production staff, and project