Remote Sensing Project Coordinator: Flights & Subcontracts

Westwood-Professional-Services; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Westwood Professional Services, Inc. in Charlotte, NC seeks a Remote Sensing Project Coordinator to provide technical and administrative support across the full lifecycle of remote sensing projects, from initial RFP review to subcontractor coordination and final invoicing.

The role involves flight release coordination, work order creation, FAA airspace review, pricing setup, and evaluating technical approaches, with strong emphasis on organization and multi-tasking in a fast-paced office.

Qualifications

• 2+ years of admin, coordination, or project support experience in remote sensing, geospatial, surveying, or related field.
• Strong organizational skills and attention to detail across multiple tasks and deadlines.
• Working knowledge of remote sensing/UAS terminology and workflows for reviewing RFPs and coordinating subcontractors.
• Experience coordinating with vendors or subcontractors, including scheduling and invoice review.

Responsibilities

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope, requirements, and key dates for the Project Lead.
• Coordinate with aerial and ground subcontractors on flight scheduling, availability, and mobilization logistics.
• Release flights and flight requests in coordination with UAS and production teams.
• Create and manage work orders for internal production staff and subcontractors.
• Review and approve subcontractor invoices for accuracy and scope.
• Set up basic proposal structure and preliminary pricing for the Project Lead's review.
• Review FAA airspace classifications and restrictions for planned missions and flag issues.
• Evaluate and recommend best technical approaches and data collection methods for new project opportunities.
• Support the Remote Sensing Manager and Director with administrative tasks and reporting.
• Maintain accurate project, subcontractor, and work order documentation.
• Serve as a key point of coordination between Project Leads, subcontractors, and production staff.

Skills

Admin coordination

Organizational skills

MS Office

Remote sensing

Vendor coordination

Communication

Detail-oriented

Education

Bachelor's degree in geomatics or related field

Tools

MS Office

Project tracking software

Pricing tools

Job description

Westwood Professional Services, Inc. in Charlotte, NC seeks a Remote Sensing Project Coordinator to provide technical and administrative support across the full lifecycle of remote sensing projects, from initial RFP review to subcontractor coordination and final invoicing.

The role involves flight release coordination, work order creation, FAA airspace review, pricing setup, and evaluating technical approaches, with strong emphasis on organization and multi-tasking in a fast-paced office.