RFP Specialist

Moody's Corporation; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Moody's Corporation is seeking an adaptable RFP Coordinator to support end-to-end client response submissions. You will coordinate projects, manage content, and collaborate with Sales, Product, Legal, and Compliance to gather information and meet deadlines.

This role requires 1–3 years of relevant experience, strong organizational skills, and a proactive approach to process improvements, with a focus on AI-enabled solutions and enterprise content tools within a global sales environment.

Qualifications

• Bachelor's degree in business, finance, communications, or marketing is strongly preferred.
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Responsibilities

• Support end-to-end delivery of client response submissions by coordinating projects and content.
• Assist in maintaining project plans, timelines, task trackers, and workflow tools to monitor deliverables, deadlines, and key milestones.
• Coordinate with Sales, Product, Legal, Compliance, and subject matter experts to gather information and support the completion of client responses.
• Track project progress, identify potential delays, and elevate risks or issues to appropriate stakeholders when needed.
• Draft, edit, customize, and review response content to ensure alignment with client requirements and approved messaging.
• Maintain and update content repositories, templates, and knowledge resources to improve consistency, accuracy, and efficiency.
• Utilize workflow management, content management, and automation tools to track submission activity, deadlines, and operational efficiency while supporting the adoption of artificial intelligence-enabled solutions.
• Assist in analyzing response performance metrics, client feedback, and content utilization trends to identify opportunities for process improvements and support proposal strategy decisions.

Skills

Proposal coordination

RFP support

Project coordination

Sales support

Client services

Operations

Time management

Attention to detail

Communication skills

Cross-functional teamwork

MS Office

Salesforce

Jira

AI awareness

Education

Bachelor’s degree in Business/Finance/Communications/Marketing

Tools

MS Office

Salesforce

Jira

Job description

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

Skills and Competencies

• 1-3 years of experience in proposal coordination, request for proposal (RFP) support, project coordination, sales support, client services, operations, or related fields
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines
• Ability to work effectively in a fast-paced environment while balancing competing priorities
• High attention to detail and commitment to accuracy
• Strong written and verbal communication skills
• Strong interpersonal and collaboration skills with the ability to work effectively across cross-functional teams
• Familiarity with Microsoft Office, Salesforce, Jira, or similar project and workflow management tools
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can improve processes and efficiency. Interest in developing awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree in Business, Finance, Communications, Marketing, or a related field is strongly preferred

Responsibilities

Support the end-to-end delivery of client response submissions by coordinating projects, managing content, collaborating with stakeholders, and contributing to process improvements.

• Support the preparation and delivery of request for proposal (RFP), request for information (RFI), request for quotation (RFQ), and client questionnaire responses, ensuring submissions are completed accurately and on time
• Assist in maintaining project plans, timelines, task trackers, and workflow tools to monitor deliverables, deadlines, and key milestones
• Coordinate with Sales, Product, Legal, Compliance, and subject matter experts to gather information and support the completion of client responses
• Track project progress, identify potential delays, and elevate risks or issues to appropriate stakeholders when needed
• Draft, edit, customize, and review response content to ensure alignment with client requirements and approved messaging
• Maintain and update content repositories, templates, and knowledge resources to improve consistency, accuracy, and efficiency
• Utilize workflow management, content management, and automation tools to track submission activity, deadlines, and operational efficiency while supporting the adoption of artificial intelligence-enabled solutions
• Assist in analyzing response performance metrics, client feedback, and content utilization trends to identify opportunities for process improvements and support proposal strategy decisions

About the Team

The RFP Strategic Response Team is a globally distributed team within Global Sales Excellence, responsible for leading high-quality responses to requests for proposal, requests for information, due diligence questionnaires, and other strategic client opportunities. The team plays a critical role in supporting Moody’s growth strategy by partnering closely with Sales, Product, Legal, Compliance, Risk, Solution Specialists, and other subject matter experts. By joining our team, you will contribute to the full response lifecycle, from intake and planning through content development, review, and final submission. This is a collaborative, fast-paced, and highly visible environment where strong project management, effective communication, commercial awareness, and the adoption of artificial intelligence-enabled solutions and enterprise content tools help deliver compelling, compliant, and strategically aligned responses that support business growth.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.