RFP & Proposal Lead — Drive On-Time Submissions

Schoolinks-4; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health coverage for employee

401K with company matching

Dental & Vision

Parental Leave

Remote work stipend

Annual team offsite

Job summary

SchooLinks is seeking an experienced RFP Manager to own the end-to-end response process, from opportunity qualification to on-time submission. You will work across sales, leadership, and finance, ensuring every proposal is persuasive, compliant, and state-of-the-art.

You’ll manage the RFP inbox, coordinate timelines, and maintain the content library while collaborating with procurement and legal on FOIA requests. This role rewards high ownership and fast, accurate work.

Qualifications

• 3+ years managing proposals, bids, or RFP responses in B2B/public-sector environments.
• Strong writing skills to produce clear, compliant prose.
• Comfort using AI tools to assist drafting and research.
• Relentless organization and strict deadline discipline.
• Familiarity with public procurement processes and FOIA/public records is a plus.

Responsibilities

• Manage the RFP inbox, triage solicitations, and log opportunities.
• Qualify opportunities using go/no-go criteria and surface viable ones.
• Coordinate responses across sales, leadership, and finance; own the deadline.
• Write clear, persuasive proposals and complete required forms and attachments.
• Communicate with procurement; track addenda and chase responses.
• Maintain and curate the document library; handle FOIA requests with legal.
• Own cross-team accountability and ensure on-time, high-quality submissions.

Skills

Proposal management

AI-assisted writing

Deadlines & accountability

Cross-functional coordination

Public procurement familiarity

Job description

SchooLinks is seeking an experienced RFP Manager to own the end-to-end response process, from opportunity qualification to on-time submission. You will work across sales, leadership, and finance, ensuring every proposal is persuasive, compliant, and state-of-the-art.

You’ll manage the RFP inbox, coordinate timelines, and maintain the content library while collaborating with procurement and legal on FOIA requests. This role rewards high ownership and fast, accurate work.