Revenue and Receivables Specialist II

cityofgainesville; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

City of Gainesville is seeking a Revenue and Receivables Specialist to perform basic to semi-complex accounting tasks and manage invoicing in a municipal ERP system.

The role involves processing financial transactions, maintaining receivable records, and supporting treasury activities under supervision. A path to Senior level Revenue and Receivables positions may be available with on-the-job training.

Qualifications

• Experience with basic to semi-complex accounting processes.
• Accurate data entry and reconciliation skills.
• Familiarity with customer invoicing and collections processes.

Responsibilities

• Process financial transactions in ERP and financial systems.
• Prepare bills, invoices, and customer statements.
• Reconcile accounts and maintain financial records.
• Assist with cash handling and receivable duties under supervision.

Skills

Accounting

Data Entry

Billing & Invoicing

ERP Proficiency

Tools

ERP Software

Job description

Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department

GG_Financial Services: Revenue and Receivables

Salary Range

Salary Range Minimum: $19.13

Salary Range Maximum: $29.85

Closing Date

10/27/2026

Job Details

Processes basic and semi-complex accounting may include but not be limited to, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Revenue and Receivables Specialist, Senior level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.

Job Description

SUMMARY

Processes basic and semi-complex accounting may include but not be limited to, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Revenue and Receivables Specialist, Senior level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.

EXAMPLES OF WORK

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

• Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.
• Through the use of ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.
• Calculates, prepares and issues bills, invoices, account statements and other financial statements according to established procedures.
• Complies with organizational, Federal and state policies, procedures and regulations related to accounting and taxes and fees levied by the City.
• Performs financial calculations such as amounts due, interest charges, balances and discounts.
• Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.
• Reviews and rejects or approves general ledger entries created by other departments in the ERP for departmental revenue reporting.
• Reviews and rejects or approves customer invoices submitted by other departments in the ERP.
• Reviews and rejects or approves new customers submitted by other departments in the ERP and has approval authority to advance the customer for final approval.
• Creates customer invoices related to Department of Financial Services.
• Receipts payments received, applies payment to the appropriate customer account, writes up or proofs the payment, presents the payment to the cashier.
• Analyzes and resolves complex billing issues.
• Establishes and maintains customer and department financial records.
• Works with customers to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
• Has substantial contact with customers and handles adversarial situations, when neces