Retail Project Coordinator | Growth, Perks & Stability

Jobvite, Inc.; Upland (CA); On-site; USD 49,594,000 - 71,635,000; Full time

Benefits offered by this job

Cellphone allowance

401k with company match

Annual bonus

Annual raise

Health benefits

Paid vacation and holidays

Job summary

The Lewis Group of Companies is seeking a Project Coordinator to support retail tenant improvement projects across our commercial real estate portfolio in Upland, CA. You will work with Project Managers, Leasing Managers, and tenants to move projects from leasing and design through permitting, construction, turnover, and closeout.

Based at our Upland Corporate Office, you will coordinate documents, reports, and sign criteria, assist with onboarding, and help navigate city permits.

Qualifications

• 2–4+ years of administrative experience preferred, ideally in retail or commercial property management, construction, or related environment.
• Proven organizational skills with the ability to manage multiple projects, deadlines, and requests.
• Ability and interest in learning to read construction documents and plans, including architectural, civil, structural, mechanical, electrical, and plumbing plans.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn company systems such as Bottomline, JDE, MRI, and other software applications.
• Previous experience as a Project Coordinator is a plus.
• A valid driver’s license and reliable transportation may be required for travel to properties.

Responsibilities

• Support tenant improvement projects through leasing, design, permitting, construction, turnover, and closeout.
• Assist new tenants with onboarding activities and project requirements.
• Coordinate tenant documents, project reports, lease exhibits, space layouts, and Lease Outline Documents (LODs).
• Help tenants navigate plan preparation and city permitting processes.
• Review tenant construction drawings and identify tenant and landlord scopes of work.
• Track tenant construction activity and assist with RFIs.
• Coordinate with City Building and Planning departments, utility companies, contractors, and other outside partners.
• Assist with tenant and contractor liability insurance documentation.
• Support the turnover of tenant premises.
• Coordinate tenant improvement reimbursements, invoices, and payment-related needs.
• Provide administrative and operational support to Commercial Property Management and Leasing leadership.
• Retail signage coordination: process master sign criteria, review submittals, coordinate signage vendors, and sign-panel allocations.

Skills

Administrative experience

Organizational skills

Construction drawings

MS Office

Driver's license

Tools

Bottomline

JDE

MRI

Job description

The Lewis Group of Companies is seeking a Project Coordinator to support retail tenant improvement projects across our commercial real estate portfolio in Upland, CA. You will work with Project Managers, Leasing Managers, and tenants to move projects from leasing and design through permitting, construction, turnover, and closeout.

Based at our Upland Corporate Office, you will coordinate documents, reports, and sign criteria, assist with onboarding, and help navigate city permits.