Dynamic Operations Coordinator, Commercial Property Mgmt

Lewis Group of Companies; United States; On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Hourly pay rate $31

Annual bonus and raise eligibility

Mileage reimbursement

Cellphone reimbursement $60/month

Health benefits

401k with company match

Job summary

The Lewis Group of Companies is seeking an organized Operations Coordinator for our Commercial Property Management team in Upland, CA. This role provides essential administrative and operational support to multiple commercial properties, coordinating with vendors, contractors, and maintenance teams.

Ideal candidates have 3–5 years of administrative coordination experience, strong MS Office skills, and excellent communication.

Qualifications

• 3-5 years of experience in administrative coordination, with facilities, maintenance coordination, vendor/contract coordination, and/or commercial property management preferred.

Responsibilities

• Coordinate vendors and contractors for repairs, maintenance, inspections, and related work.
• Prepare and track vendor agreements, service contracts, purchase orders, change orders, invoices, and related documentation.
• Collect and maintain certificates of insurance and other vendor compliance documentation.
• Assist with purchasing maintenance materials, supplies, equipment, and services.
• Develop bid packages and scopes of work, solicit competitive bids, and organize bid comparisons.
• Coordinate tenant notifications and access for repairs, inspections, service interruptions, and maintenance activities.
• Track maintenance and repair projects from initial request through completion, including schedules, invoices, warranties, closeout documentation, and outstanding items.
• Support preventive maintenance scheduling and ensure recurring services and inspections are completed on time.
• Maintain organized vendor, contract, bid, safety, permit, inspection, and compliance records.
• Assist with emergency management and business continuity documentation and coordination.
• Support property operations reporting, meeting preparation, calendars, records management, and special projects.

Skills

Administrative coordination

Vendor coordination

Contract coordination

Facilities coordination

MS Office proficiency

Excellent communication

Driver's license

Job description

The Lewis Group of Companies is seeking an organized Operations Coordinator for our Commercial Property Management team in Upland, CA. This role provides essential administrative and operational support to multiple commercial properties, coordinating with vendors, contractors, and maintenance teams.

Ideal candidates have 3–5 years of administrative coordination experience, strong MS Office skills, and excellent communication.