Retail Project Coordinator

The Construct Group LLC; West Chicago (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Travel reimbursement

Medical insurance (employer paid 50%)

Dental Insurance

Vision Insurance

401(k) with 3% company match

PTO 3 weeks after 90 days

Annual target bonus 20%

Job summary

The Construct Group LLC is seeking a Retail Project Coordinator to support retail rollout and installation projects from planning through completion. You will coordinate production readiness, track installations, and manage store closeout activities, acting as the operational link among production teams, field operations, installation crews, and internal stakeholders.

In this office-based role in West Chicago, IL, you will maintain project documentation, update tracking systems such as

Qualifications

• Minimum 3 years experience in project coordination, retail construction, rollout programs, or related operational roles.
• Experience coordinating across multiple teams and keeping documentation organized.
• Ability to manage time and priorities in a fast-paced environment.

Responsibilities

• Coordinate ordering of materials required for project installations
• Track production material readiness including replacement parts
• Assist with creation and coordination of planograms (POG) or project documentation when required
• Validate project readiness prior to installation release
• Maintain project tracking systems (Monday.com or equivalent) based on updates from installation teams
• Monitor installation progress and identify schedule risks or execution gaps
• Coordinate replacement material orders when required
• Work with shop personnel to collect and ship required materials
• Coordinate with field operations to schedule return visits or corrective work
• Serve as a communication point between field teams, production teams, and internal stakeholders
• Provide regular status updates on installation progress and project completion
• Maintain accurate project documentation and installation records
• Support the Project Manager with project reporting and operational coordination

Skills

Organizational skills

Multitasking

Communication skills

Project coordination

Documentation management

Education

High School Diploma

Bachelor’s Degree in Business

Construction/PM degree preferred

Tools

Monday.com

Job description

The Retail Project Coordinator supports the execution of retail rollout and installation projects by coordinating production readiness, installation tracking, and store closeout activities.

This role serves as the operational link between production teams, field operations, installation crews, and internal stakeholders to ensure projects move efficiently from planning through completion.

The coordinator ensures that materials, documentation, and installation updates are trackedaccuratelyso projectsremainon schedule and meet customer expectations.

Key Responsibilities

Production Readiness Coordination

• Coordinateordering ofmaterials required for project installations
• Track production material readiness including replacement parts
• Assistwith creation and coordination of planograms (POG) or project documentation whenrequired
• Validate project readiness prior to installation release
• Maintain project tracking systems (Monday.com or equivalent) based on updates from installation teams
• Monitor installation progress andidentifyschedule risks or execution gaps
• Coordinate replacement material orders whenrequired
• Work with shop personnel to collect and ship required materials
• Coordinate with field operations to schedule return visits or corrective work

Project Communication & Coordination

• Serve as a communication point between field teams, production teams, and internal stakeholders
• Provide regular status updates on installation progress and project completion
• Maintainaccurateproject documentation and installation records
• Support the Project Manager with project reporting and operational coordination

Documentation & Reporting

• Maintainaccurateproject records, schedules, and documentation
• Track project milestones and update status reporting tools
• Ensure project informationremainsorganized, current, and accessible

Preferred Qualifications

Experience

• Minimum3years experiencein project coordination, retail construction, rollout programs, or related operational roles.

Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Strong attention to detail and documentation management
• Ability to work independently while coordinating across multiple teams

Technical Requirements

• Experience with project tracking software such asMonday.com or similar platforms

Education

High School Diploma required

Bachelor’s Degree in Business, Construction Management, Project Management, or relatedexperiencepreferred

• Primarily office-based rolesupporting retail project execution
• Occasional travel may be required forclient meetings, project coordination, or site visits
• Fast-paced environment requiring coordination across multiple project locations and teams

Compensation and Benefits:

Salary:$65,000 Annually

Travel Expenses:Reimbursement for travel, including mileage and lodging, per company policy.

Benefits:Medical - Employer Paid 50%, Dental, and VisionInsurance andIRARetirement Plan with3% Company Match

• PTO:3 Weeks PTO Accrued after 90 days of employment
• Bonus:20%AnnualTargetBonusbased on individual and company performance