Retail Permitting, Licensing & Compliance Specialist

Motion Recruitment; United States; Remote; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Flexible Spending Accounts

Voluntary Life Insurance

Long-Term Disability Insurance

Disability Insurance

Legal and Identity Protection Plans

529 College Saver Plan

Job summary

Motion Recruitment is seeking a Retail Permitting, Licensing & Compliance Specialist to join the Legal team on a 100% remote, W2 contract through June 16, 2027. The role focuses on securing and maintaining permits, licenses, and corporate filings to support retail expansion and regulatory compliance.

The ideal candidate has 2–5+ years in legal administration or related operations, strong documentation discipline, and proficiency with CLM tools like ConcordNow and compliance portals such as CT

Qualifications

• Bachelor's degree or equivalent practical work experience.
• 2 to 5+ years of relevant experience in legal administration, commercial property coordination, corporate operations, or project management.
• Proficiency with Google Workspace, Microsoft Office, and Adobe Acrobat.

Responsibilities

• Oversee the end-to-end preparation, application, renewal, and tracking of retail permits and licenses (secondhand dealer, exotics, import/export).
• Manage routine corporate entity filings, annual reports, and good standing certificates across jurisdictions.
• Serve as central point of contact for corporate compliance partners and vendor workflows (CT Corporation).
• Coordinate on-site municipal and state retail inspections with regulatory agencies.
• Administer and maintain the Contract Lifecycle Management platform (ConcordNow).
• Organize and manage centralized legal files and audit trails.

Skills

Legal administration

Project management

Communication

Adobe Acrobat

Education

Bachelor's degree

Tools

ConcordNow

CT Corporation

Adobe Acrobat

Job description

One of the country's largest authenticated luxury resale companies is searching for a Retail Permitting, Licensing & Compliance Specialist to join their Legal team 100% remotely.

In this high-impact role, you will be instrumental in safeguarding corporate operations and accelerating retail expansion by ensuring full regulatory compliance across municipal, state, and federal levels.

This exciting opportunity to support dynamic retail operations and legal compliance begins as a W2 contract budgeted through June 16, 2027, 100% remotely, with comprehensive benefits.

Responsibilities

• Oversee the end-to-end preparation, application, renewal, and tracking of retail permits and specialized licenses, including secondhand dealer, exotics, and import/export licenses.
• Manage routine corporate entity filings, annual reports, and good standing certificates across all operating jurisdictions.
• Act as the central point of contact and system administrator for corporate compliance partners, managing day-to-day vendor workflows with CT Corporation.
• Coordinate on-site municipal and state retail inspections, liaising proactively with regulatory agencies to resolve questions or compliance matters.
• Administer and maintain the company's Contract Lifecycle Management (CLM) platform (ConcordNow), tracking vital dates, milestones, and documentation workflows.
• Organize, update, and manage centralized legal files, audit trails, and internal compliance tracking databases.
• Collaborate cross-functionally with Retail Operations, Real Estate, Store Design, and Facilities teams to ensure all compliance milestones align with store opening schedules.

Skills & Experience

• Bachelor's degree or equivalent practical work experience.
• 2 to 5+ years of relevant experience in legal administration, commercial property coordination, corporate operations, or project management.
• Demonstrated proficiency with standard office productivity tools, including Google Workspace (G-Suite), Microsoft Office Suite, and Adobe Acrobat.
• High degree of integrity, discretion, and professionalism when managing confidential legal and corporate records.
• Exceptional organizational abilities, meticulous attention to detail, and a structured approach to documentation management.
• Strong written and verbal communication skills, with proven ability to interface effectively with internal teams and external government regulators.

Preferred Qualifications

• Hands-on experience administering in-house legal technology platforms, such as Contract Lifecycle Management (CLM) software or Onit.
• Prior professional experience within commercial real estate or retail operations environments.
• Previous background working as a legal assistant, paralegal, or law firm legal secretary.
• Direct familiarity with corporate licensing portals and corporate filing vendors such as CT Corporation.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance
• Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• Legal and Identity Protection Plans
• 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.