Restaurant Guest Experience Coordinator | Rohr's

Notre Dame International; Notre Dame (IN); On-site; USD 26,000 - 37,000; Full time

Job summary

The Restaurant Guest Experience Coordinator at Rohr's in the University of Notre Dame campus Hospitality department is a highly visible role, delivering warm, personalized experiences for guests and coordinating with restaurant leadership, culinary teams, and Hotel Guest Relations.

The ideal candidate brings a passion for hospitality, strong interpersonal skills, and the ability to engage with guests, colleagues, and partners to create memorable visits and elevate service standards.

Qualifications

• Demonstrated passion for hospitality and guest service.
• Strong interpersonal and communication skills.
• Ability to collaborate across cross-functional teams.
• Familiarity with reservation platforms such as OpenTable.
• Flexible and adaptable in a dynamic dining room environment.

Responsibilities

• Maintain an active, engaged presence in the dining room and host area to warmly welcome guests, anticipate needs, personalize dining visits, and assist with service recovery.
• Review reservations and guest history via OpenTable to identify returning guests, VIPs, hotel visitors, and special celebrations.
• Serve as a food and beverage brand ambassador by maintaining in-depth knowledge of menus, wine offerings, cocktails, and Notre Dame family beverage partnerships, sharing these stories with guests and team members during pre-shifts.
• Partner with servers, bartenders, hosts, and leadership to model hospitality excellence, communicate guest preferences, and reinforce a culture of elevated service.
• Proactively identify and propose opportunities for surprise-and-delight touches, hospitality initiatives, and seamless coordination with Hotel Guest Relations.

Skills

Hospitality

Guest service

Interpersonal skills

Communication

Flexibility

Tools

OpenTable

Job description

Restaurant Guest Experience Coordinator | Rohr's

Morris Inn F&B, VP-UOES-Hospitality & Dining

• Full-time

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The University of Notre Dame Operations, Events, and Safety (UOES) division is currently hiring for a full-time Restaurant Guest Experience Coordinator within Rohr's in our campus Hospitality department. The UOES Division oversees the University's event management, hospitality, and customer service functions, while also supporting student life, academic initiatives, research activities, and annual milestone celebrations.

Restaurant Guest Experience Coordinator

The Restaurant Guest Experience Coordinator is a highly visible, guest-facing hospitality specialist responsible for creating and coordinating memorable, personalized experiences within our restaurant. Serving as the key connection point between guests, restaurant leadership, culinary teams, Hotel Guest Relations, and food and beverage partners, this role brings our menus, beverage storytelling, and Notre Dame connection to life through genuine, warm hospitality.

Key Responsibilities

Maintain an active, engaged presence in the dining room and host area to warmly welcome guests, anticipate needs, personalize dining visits, and assist with service recovery.

Review reservations and guest history via OpenTable to identify returning guests, VIPs, hotel visitors, and special celebrations.

Serve as a food and beverage brand ambassador by maintaining an in-depth knowledge of menus, wine offerings, cocktails, and Notre Dame family beverage partnerships, sharing these stories naturally with guests and team members during pre-shifts.

Partner with servers, bartenders, hosts, and leadership to model hospitality excellence, communicate guest preferences, and reinforce a culture of elevated service.

Proactively identify and propose opportunities for surprise-and-delight touches, hospitality initiatives, and seamless coordination with Hotel Guest Relations.

Qualifications

Demonstrated passion for hospitality and exceptional guest service, with a natural ability to build warm, authentic connections.

Strong working knowledge of food, wine, spirits, and cocktail pairings, with an interest in learning and sharing partner stories.

Excellent interpersonal and communication skills, with the ability to influence and collaborate across cross-functional teams without direct supervisory authority.

Familiarity with reservation management platforms (such as OpenTable) and guest relationship documentation.

Flexibility and adaptability to thrive in a dynamic, guest-driven dining room environment.

Ideal Candidate

The ideal candidate is a natural host and relationship builder who genuinely enjoys people and understands that exceptional hospitality is about making guests feel welcomed, recognized, comfortable, and cared for.

They are curious, observant, confident, warm, and knowledgeable. They are equally comfortable discussing a bottle of wine, telling the story behind a cocktail, welcoming a returning guest, collaborating with a server, or working with Hotel Guest Relations to create a memorable experience.

Most importantly, they understand that hospitality is not a script or a set of transactions—it is the art of making people feel that their experience matters.

Additional Information

Pay Rate: $23/hr -commensurate with experience

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.

North Dining Hall, VP-UOES-Hospitality & Dining

North Dining Hall, VP-UOES-Hospitality & Dining