Resource Project Manager

Howard Hughes Medical Institute (HHMI); United States; Hybrid; USD 77,000 - 96,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Time off

Job summary

HHMI, based at the Chevy Chase, Maryland headquarters, seeks a role that turns open requests into an orderly production line for BioInteractive resources. You will coordinate with content and production teams and vendors, ensuring timely publication, copyediting, formatting, and accessibility tagging.

The position emphasizes managing the workflow, tracking timelines, and triaging requests, with a focus on efficiency and accuracy across multiple formats and languages.

Qualifications

• Bachelor's degree required or four+ years of professional experience plus three years managing workflows.
• Experience with project management software such as Jira and Trello.
• Experience coordinating with writers, designers and vendors.

Responsibilities

• Assemble and manage workflows for creating and updating resources with content teams and vendors.
• Oversee copyediting, formatting, and accessibility tagging for resource documents.
• Coordinate translation of resources from English to Spanish.
• Maintain team documentation in Confluence and file organization across SharePoint and Google Drive.
• Triage and assign production support requests, tracking priority, scope, and status.
• Monitor Jira and Trello boards and build timelines for initiatives.
• Track production metrics and explore automation including AI tools.

Skills

Execution habit

Prioritization

Cross-functional collaboration

Attention to detail

Adaptability

Education

Bachelor's degree

Tools

Jira

Trello

Confluence

SharePoint

Google Drive

Job description

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

This role turns a stack of open requests into an orderly, on-time production line. BioInteractive is HHMI's free science education program, reaching millions of students and teachers with classroom resources built by scientists, educators, and media developers. The role sits within the production team that keeps those resources moving, from first draft through copyediting, accessibility checks, translation, and publication. Day to day, the work centers on managing the workflows that make that happen: coordinating with content teams and vendors, keeping Jira and Trello boards accurate, tracking timelines for larger initiatives, and looking for places to automate repetitive steps. This position works on a hybrid schedule, reporting in-person three days a week to our headquarters in Chevy Chase, Maryland.

What this role involves

• Assemble and manage workflows for creating and updating resources, coordinating with content and production teams and vendors to move documents through to publication.
• Oversee copyediting, formatting, and accessibility tagging for resource documents, and check materials against publication guidelines.
• Coordinate translation of resources from English to Spanish, deciding what gets prioritized and when.
• Keep team documentation current in Confluence, and maintain file organization across SharePoint and Google Drive.
• Triage and assign production support requests, tracking priority, scope, and status.
• Monitor Jira and Trello boards so resource information and status stay accurate, and build timelines for larger initiatives.
• Track production metrics and look for ways to automate parts of the process, including with AI tools.

What this role requires

• Execution habit.
• Able to hold a list of a dozen open items and know which three need to move today.
• Comfortable inside other people's systems.
• Picks up new software fast and uses it to track work, not just record it after the fact.
• Steady under a queue that never empties.
• New requests land daily, and triage continues without losing track of what already started.
• Careful with details that compound. A wrong PDF tag or a missed translation step causes problems downstream, caught before it ships.
• A collaborator across roles. Coordinates with writers, designers, and vendors without needing a formal handoff for every step.

Nice to have

• Background in teaching, instructional design, or resource production.
• Comfort using AI tools to speed up repetitive production tasks.
• Experience with WCAG accessibility standards or PDF remediation.

What this role is not

• Not a science writing or content development role. This position manages the pipeline resources move through, not the science itself.
• Not a purely administrative post.
• Patterns in the queue lead to suggested process changes, not just logged tickets.
• Not a one-project-at-a-time job. Multiple resources move through different stages at once, every day.

Practical Details

This role is based at HHMI Headquarters and reports to the Technical Program & Accessibility Manager, BioInteractive. It requires a bachelor's degree, or a high school diploma and four or more years of professional experience, plus at least three years managing workflows and using project management software such as Trello and Jira.

Physical Requirements: Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace.

The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet). Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note: This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

• competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs.

Hiring Pay Range $77,190.34 - $96,487.92 Pay Type: Annual The posted range reflects HHMI’s good faith estimate of the anticipated hiring salary range for this role at the time of posting. Actual hiring compensation is determined by a candidate’s qualifications, experience, and internal equity.

Equal Opportunity Employer

HHMI is an Equal Opportunity Employer. We use E-Verify to confirm the identity and employment eligibility of all new hires.

About HHMI

Howard Hughes Medical Institute (HHMI) is an independent, ever-evolving philanthropy that supports basic biomedical scientists and educators with the potential for transformative impact. We make long-term investments in people, not just projects, because we believe in the power of individuals to make breakthroughs over time.

Why HHMI

To move science forward we need a diverse collection of talents, expertise, and backgrounds in scientific research and science education, as well as communications, finance, human resources, information technology, investments, law, and operations. At HHMI, we encourage collaborative and results-driven working styles and offer an adaptable environment where employees can do their best work. What makes us strong is the diversity of our perspectives. We work to promote a culture of inclusion in our work environments and across the greater scientific community. To find more information about us and the steps we're taking to make HHMI a more inclusive organization, visit our About Us page.

Eligibility

Please note, we are not able to sponsor a visa for this position at this time.

Applicants have rights under federal employment laws. For more information about your rights as an applicant, please review these posters: Family and Medical Leave Act (FMLA), Know Your Rights, and Employee Polygraph Protection Act (EPPA).