Resource Project Manager

Howard Hughes Medical Institute; Bethesda (MD); Hybrid; USD 69,000 - 85,000; Full time

Job summary

HHMI seeks a Production Coordination role for BioInteractive to turn open requests into an orderly, on-time production line. You will manage workflows, ensure copyediting and accessibility tagging, and coordinate translations from English to Spanish, while keeping documentation current in Confluence and file systems like SharePoint and Drive.

The position emphasizes triage, timeline building, and process improvements, with a hybrid schedule reporting three days weekly to Chevy Chase, MD HQ.

Qualifications

• Assemble and manage workflows for creating and updating resources, coordinating with content and production teams and vendors to move documents through to publication.

Responsibilities

• Oversee copyediting, formatting, and accessibility tagging for resource documents, and check materials against publication guidelines.
• Coordinate translation of resources from English to Spanish, deciding what gets prioritized and when.
• Keep team documentation current in Confluence, and maintain file organization across SharePoint and Google Drive.
• Triage and assign production support requests, tracking priority, scope, and status.
• Monitor Jira and Trello boards so resource information and status stay accurate, and build timelines for larger initiatives.
• Track production metrics and look for ways to automate parts of the process, including with AI tools.

Skills

Workflow management

Content coordination

Editing coordination

Cross-functional collaboration

Education

Bachelor's degree

High school diploma with 4+ years experience

Tools

Jira

Trello

Confluence

SharePoint

Google Drive

Job description

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD,20815

HHMI is focused on supporting and moving science forward in avariety of different ways ranging from conducting basic biomedicalresearch, empowering educators, inspiring students, developing thenext generation of scientists - even stretching into film and mediaproduction. Our Headquarters is in the greater Washington, DC metroarea and is home to over 300 employees with expertise ininvestments, communications, digital production, biomedicalsciences, and everything in between. The work housed here supportsand augments the groundbreaking research conducted in HHMI labsacross the nation. As HHMI scientists continue to push boundariesin laboratories and classrooms, you can be sure that yourcontributions while working here are making a difference.

This role turns a stack of open requests into an orderly, on-timeproduction line.

BioInteractive is HHMI's free science education program, reachingmillions of students and teachers with classroom resources built byscientists, educators, and media developers. The role sits withinthe production team that keeps those resources moving, from firstdraft through copyediting, accessibility checks, translation, andpublication.

Day to day, the work centers on managing the workflows that makethat happen: coordinating with content teams and vendors, keepingJira and Trello boards accurate, tracking timelines for largerinitiatives, and looking for places to automate repetitivesteps.

This position works on a hybrid schedule, reporting in-personthree days a week to our headquarters in Chevy Chase,Maryland.

What this role involves

• Assemble and manage workflows for creating and updatingresources, coordinating with content and production teams and vendors to move documents through to publication.
• Oversee copyediting, formatting, and accessibility tagging forresource documents, and check materials against publicationguidelines.
• Coordinate translation of resources from English to Spanish, deciding what gets prioritized and when.
• Keep team documentation current in Confluence, and maintainfile organization across SharePoint and Google Drive.
• Triage and assign production support requests, trackingpriority, scope, and status.
• Monitor Jira and Trello boards so resource information andstatus stay accurate, and build timelines for largerinitiatives.
• Track production metrics and look for ways to automate parts ofthe process, including with AI tools.

What this role requires

• Execution habit. Able to hold a list of a dozen openitems and know which three need to move today.
• Comfortable inside other people's systems. Picks up newsoftware fast and uses it to track work, not just record it afterthe fact.
• Steady under a queue that never empties. New requestsland daily, and triage continues without losing track of whatalready started.
• Careful with details that compound. A wrong PDF tag or amissed translation step causes problems downstream, caught beforeit ships.
• A collaborator across roles. Coordinates with writers,designers, and vendors without needing a formal handoff for everystep.

Nice to have

• Background in teaching, instructional design, or resourceproduction.
• Comfort using AI tools to speed up repetitive productiontasks.
• Experience with WCAG accessibility standards or PDFremediation.

What this role is not

• Not a science writing or content development role. Thisposition manages the pipeline resources move through, not thescience itself.
• Not a purely administrative post. Patterns in the queue lead tosuggested process changes, not just logged tickets.
• Not a one-project-at-a-time job. Multiple resources movethrough different stages at once, every day.

Practical Details

This role is based at HHMI Headquarters and reports to the Technical Program & Accessibility Manager, BioInteractive. Itrequires a bachelor's degree, or a high school diploma and four ormore years of professional experience, plus at least three yearsmanaging workflows and using project management software such asTrello and Jira.

Physical Requirements

Remaining in a normal seated or standing position for extendedperiods of time; reaching and grasping by extending hand(s) orarm(s); dexterity to manipulate objects with fingers, for exampleusing a keyboard; communication skills using the spoken word;ability to see and hear within normal parameters; ability to moveabout workspace. The position requires mobility, including theability to move materials weighing up to several pounds (such as alaptop computer or tablet).

Persons with disabilities may be able to perform the essentialduties of this position with reasonable accommodation. Requests forreasonable accommodation will be evaluated on an individualbasis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may,", the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Hiring Pay Range

$77,190.