Temporary Sourcing and Recruiting Partner (1-year term)

Howard Hughes Medical Institute; Portola (CA); Hybrid; USD 69,000 - 96,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Howard Hughes Medical Institute in Chevy Chase, Maryland, seeks a recruiter who can own full-cycle sourcing across corporate, scientific, and operational roles. The role involves building pipelines, conducting initial screens, and carrying searches through to offer, with a hands-on, end-to-end approach from day one.

This is a 1-year temporary contract based at HHMI Headquarters with a hybrid schedule (three days on-site, two days remote).

Qualifications

• This role requires 5+ years of sourcing and/or full-cycle recruiting across multiple talent segments.
• Experience with Workday Recruiting is preferred.
• Ability to manage multiple talent segments simultaneously with strong prioritization.

Responsibilities

• Source across multiple talent segments and build pipelines.
• Go beyond LinkedIn using research-specific channels.
• Identify and engage passive candidates before openings.
• Own searches end-to-end through offer stage with no handoffs.
• Conduct initial screens assessing interest, qualifications, and mission fit.
• Keep pipeline clean with accurate stage tracking in Workday.
• Deliver market intelligence to shape search strategy.
• Manage a high-variety portfolio with disciplined prioritization.

Skills

Sourcing expertise

Full-cycle recruiting

Scientific hiring

Candidate outreach

Sourcing methodology

Self-direction

ATS proficiency

Workday Recruiting

Tools

Workday Recruiting

Job description

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

About HHMI

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, and developing the next generation of scientists, even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.

This is a role for someone who treats candidate discovery as a craft, not a volume exercise. The ideal candidate moves fluidly between a search for a finance manager and a search for a molecular biologist, and does both well. The People & Culture team at HHMI supports a varied hiring portfolio: corporate and administrative hiring at Headquarters, highly specialized scientific and operational roles at Janelia Research Campus, and scientific hiring across HHMI's distributed Host Site network. HHMI funds science at the frontier, and the researchers and staff who make that work possible are not always easy to find.

For the next year, this role will work across the full recruiting lifecycle, from sourcing passive candidates through offer stage. This includes building pipelines in channels most recruiters overlook, conducting initial screens, and carrying searches through to close. The portfolio is high-variety and fast-moving. A defensible sourcing methodology and a full-cycle track record are required.

This role sits on the People Strategies team and reports to the Director, People Strategy at HHMI Headquarters in Chevy Chase, Maryland. This role works closely with full-cycle recruiters and hiring managers across HQ, Janelia, and host sites. This person will be a visible contributor from day one.

What this role actually involves

• Source across multiple talent segments simultaneously. This includes building active candidate pipelines for corporate, scientific, and operational roles at the same time, adapting methods to each. No two searches will look alike.
• Go well beyond LinkedIn. This includes deploying research-specific channels such as preprint servers, publication databases, academic conference outreach, society member directories, lab alumni networks, GitHub, and niche boards relevant to each talent segment.
• Find people who are not looking. This includes identifying and engaging passive candidates before a need is formally open, building pipeline interest and relationships before the clock starts.
• Own searches end to end. This includes carrying selected requisitions through the full recruiting lifecycle: sourcing, outreach, screening, coordination, and offer stage, with no handing off and moving on.
• Conduct initial screens. This includes assessing candidate interest, qualifications, and mission alignment before introducing candidates to the broader recruiting team and hiring managers.
• Keep the pipeline clean and documented. This includes maintaining accurate stage tracking in Workday, documenting outreach and channel performance, and keeping hiring managers and recruiters current on pipeline status.
• Deliver market intelligence in real time. This includes sharing market observations as they emerge. That intelligence shapes search strategy for the whole team.
• Manage a high-variety portfolio with discipline. Multiple simultaneous searches across different functions and talent segments, with clear communication when priorities shift.

What we are looking for

• A sourcer's instinct applied to full-cycle work. This means knowing how to find candidates others cannot find, and also knowing how to move them through a process. Both are required, not just one.
• Range across talent segments. Experience should span at least two of the three categories: corporate and professional, scientific and research, and technical. Candidates whose background is limited to a single category will not be a fit.
• Fluency in scientific hiring. This means understanding how researchers move, where they congregate online and in person, and how to earn their attention, along with experience sourcing lab-based and academic-adjacent roles and the ability to describe what worked.
• Outreach that earns a response. This means writing candidate messages that passive candidates actually reply to, and being able to explain why they work.
• A defensible methodology. This means being able to describe a sourcing process in meaningful detail, name non-obvious channels that have yielded results, and explain how to calibrate by search type.
• Self-direction in an ambiguous environment. This means managing priorities without close supervision, communicating clearly when the picture changes, and not waiting to be told what to do next.
• ATS proficiency. This means experience working in Workday Recruiting or a comparable ATS, with the ability to maintain accurate documentation throughout a search.

Nice to have

• Experience sourcing within mission-driven, nonprofit, academic, or research institutions.
• Familiarity with scientific communities including ABRCMS, SACNAS, Society for Neuroscience, or similar professional and affinity organizations.
• Existing relationships with career services offices, research programs, or scientific professional communities relevant to HHMI's hiring portfolio.
• Experience with LinkedIn Recruiter used as one tool among many, not as a primary sourcing strategy.

What this role is not

• A pure sourcing role. Searches carry through the full lifecycle. This is not the right fit for someone most comfortable handing off at the screen stage.
• A role for someone who sources primarily through LinkedIn Recruiter. That is one tool in the kit. The portfolio requires methods that go much further.
• A narrow specialist role. This requires shifting comfortably between scientific, corporate, and operational searches. Depth in one segment is a baseline, not a substitute for range.
• A role with a stable, predictable workload. Priorities shift. Searches evolve.

Practical Details

This is a 1-year temporary contract position based at HHMI Headquarters in Chevy Chase, Maryland, with a hybrid schedule (three days on-site, two days remote). Extension is possible but not guaranteed and will be determined based on business need.

The role requires 5 or more years of sourcing and/or full-cycle recruiting experience across more than one talent segment. Proficiency with Workday Recruiting is preferred. This role reports to the Director, People Strategy, and is benefits eligible.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Hiring Pay Range

$50.00 - $70.00

Pay Type

Hourly

The posted range reflects HHMI’s good faith estimate of the anticipated hiring salary range for this role at the time of posting. Actual hiring compensation is determined by a candidate’s qualifications, experience, and internal equity.

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

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Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

HHMI is an Equal Opportunity Employer

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