Resort Operations Admin & Board Meeting Coordinator

GRAND PACIFIC PALISADES OWNERS ASSOCIATION INC; Carlsbad (CA); On-site; USD 30,000 - 32,000; Full time

Job summary

GRAND PACIFIC PALISADES OWNERS ASSOCIATION INC is seeking a Resort Operations Administrative Assistant in Carlsbad, CA for full-time work supporting the Board of Directors for timeshare HOAs and assisting Resort General Managers and Regional Vice Presidents. The incumbent will require strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to summarize discussions into minutes.

A BA or 3 years of experience is required in a fast-paced environment.

Qualifications

• 3+ years of administrative assistance experience.
• High energy and a culture-focused mindset.
• Excellent teamwork and communication skills.
• Strong planning, time management and organizational abilities.
• Proactive self-starter with initiative.

Responsibilities

• Maintain calendars and schedule meetings with agendas.
• Create yearly suspense calendar of HOA due dates.
• Prepare and format monthly guest service scores and other reports.
• Proof and upload SOPs to the intranet.
• Process monthly bills and track payments; prepare expense reports.

Education

Bachelor7s Degree (BA) or 3 years equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Windows

Job description

GRAND PACIFIC PALISADES OWNERS ASSOCIATION INC is seeking a Resort Operations Administrative Assistant in Carlsbad, CA for full-time work supporting the Board of Directors for timeshare HOAs and assisting Resort General Managers and Regional Vice Presidents. The incumbent will require strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to summarize discussions into minutes.

A BA or 3 years of experience is required in a fast-paced environment.