Residential Services Coordinator

Hope; Springfield (IL); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Relocation Assistance

Sign-On Bonus!

Health Insurance

Vision Insurance

Flexible Spending Account (Health and/

Job summary

Hope is seeking an administrative support professional in Springfield, IL to coordinate essential residential services activities, manage overtime, and support staff scheduling. You will handle payroll punches, training notices, and compliance with youth rights policies.

The role requires strong organization, 60 college credits or equivalent experience, and proficiency with Microsoft Office, Access, and Excel. A valid Illinois driver’s license is also required.

Qualifications

• 60 college credit hours or equivalent years of experience.
• Extension knowledge of Microsoft Office, Access and Excel.

Responsibilities

• Set shifts and fill overtime vacancies.
• Post and award overtime according to guidelines.
• Assign staff for medical appointments and accompany youth on medical trips.
• Input daily updates of employee status in ADP.
• Notify staff of re-certification training and manage call lists.

Skills

Organize & prioritize

Multi-task

Respond under stress

Driver's license

Education

60 college credits or equivalent experience

Tools

Microsoft Office

Excel

Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Reg Full Time Clerical Springfield, IL, US

6 days ago Requisition ID: 3893

Pay: Starting at $19.00 per hour

Schedule: 6am-230pm, every other weekend

Hope is a clinical, educational, and therapeutic provider for individuals with intellectual and developmental disabilities, including Autism Spectrum Disorder. We exist to help children and their families reach their maximum potential by providing state-of-the-art applied behavioral analysis therapies and access to recreation, vocational training, and individualized education programming. Our mission is to provide the best services in the most inclusive environments to encourage persons to fulfill their individual potential through evidence-based treatment, advocacy, and community education. Since 1957, the Hope Learning Academy has led the development of new methods to educate, treat, and care for children with Autism Spectrum Disorders and other intellectual and developmental disabilities.

WHAT YOU WILL DO

Under supervision of the Director of Residential Services provides administrative supports in coordinating essential functions of residential. Responsibilities include but are not limited to setting shifts and filling overtime vacancies: Posting and awarding overtime according to guidelines established by management and AFSCME Local 2481; Assigning staff for medical appointments. Checking payroll punches twice within each week; Sending out training notices for recertification training; Maintaining work schedules; Monitoring tardiness and absenteeism and sending reports to home administrators.

• Ensures adequate staffing levels in accordance with established parameters, appropriately implements overtime and floating procedures notifying the appropriate administrative staff of any issues/concerns.
• Weekly postings and awarding of overtime. Processes weekly overtime and notifies employees of overtime awarded.
• Reviews medical calendar and assign staff to accompany youth on medical trips.
• Inputs daily updates of employee status in ADP.
• Contacts employees and sends out notices of scheduled re-certification training before expiration date.
• Verifies staff detailed schedule against actual working hours twice weekly, reviewing for missing punches.
• Notifies managers of tardiness and absenteeism of employees in accordance with policies and procedures.
• Maintains listing of employees’ phone numbers on the call list and input updates of employee phone numbers, as they become available.
• Assumes responsibility as a mandated reporter concerning incidents of purported abuse/neglect of students as outlined in the agency’s policies and procedures.
• Assumes responsibility for assuring compliance of youth rights and program delivery as defined in the Illinois Department of Mental Health Code and the Confidentiality Act, as well as the Childcare Act of the Illinois Department of Children and Family Services.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

WHAT YOU WILL BRING

• 60 college credit hours or equivalent years of experience
• Extension knowledge of Microsoft Office, Access and Excel
• Ability to organize and prioritize.
• Ability to multi-task
• Ability to respond sensitively to people under stressful circumstances.
• A valid Illinois Driver’s license and qualify as a DCFS licensed driver.
• Successful background clearance, physical and drug/alcohol screening

WHAT WE OFFER

• Competitive Pay
• Relocation Assistance
• Sign-On Bonus!
• Health Insuranc e
• Vision Insurance
• Flexible Spending Account (Health and Dependent)
• Health Savings Account
• Life Insurance
• 401(k) Retirement Plan, Profit Share, and Match
• Paid Time Off and Holidays
• Employee & Dependent Tuition Reimbursement Assistance