ADMINISTRATIVE ASSISTANT I

State-of-Illinois; Park Forest (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid vacation time

Paid sick days

Paid holidays

Job summary

The State of Illinois seek an Administrative Assistant I at the Ludeman Developmental Center in Park Forest, IL. The role involves coordinating staff, monitoring compliance with multiple DHS and health standards, and supporting daily operations in a licensed facility.

Minimum qualifications include a four-year college degree and one year of professional experience. This is a salaried, full-time position with standard office hours and comprehensive state benefits.

Qualifications

• Requires four years of college education, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Responsibilities

• Monitors facility compliance with policies, procedures, directives and standards from DHS, HCFA, ACD and other accrediting bodies.
• Evaluates the Inter-disciplinary Team process for compliance with standards and policies.
• Monitors habilitation plans and active treatment programs for quality and outcomes.
• Performs quality enhancement activities and audits of compliance with relevant standards.
• Reviews facility plans of correction and responses from surveys and inspections.

Skills

Interpersonal communication

Attention to detail

Project management

Education

Four-year college degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:56256

OpeningDate:08/18/2026
Closing Date: 08/31/2026
Agency:Department of Human Services
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary: Anticipated Salary: (Eff 7/1/26) $5,834-$8,307/month ($70,008-$99,684/year)
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.

While not required,a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Ludeman Developmental Center located in Park Forest, Illinois to serve as highly responsible staff assistant, performing a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices and standards of the Illinois Department of Human Services (IDHS), Health Care Financing Administration (HCFA), the Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, Illinois Department of Public Health (IDPH) and Ludeman Developmental Center. Verifies quality of care in delivery of services to individuals with developmental disabilities at Ludeman Developmental Center.

Essential Functions

• Serves as highly responsible staff assistant, responsible for a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices and standards of Department of Human Services (DHS), Health Care Financing Administration (HCFA), Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, IDPH and Ludeman Developmental Center.
• Evaluates through observation and review of written material the Inter-disciplinary Team process to verify compliance with relevant standards and policies.
• Monitors through observation, interview and review of written reports, implementation and effectiveness of individual habilitation plans including active treatment and skill training programs comparing desired outcome to actual outcome.
• Conducts quality enhancement activities and comprehensive audits of facility compliance with standards relating to areas such as abuse/neglect reporting, home environmental conditions, individual rights and meal service.
• Reviews and monitors information of facility plans of correction which address deficiencies relating to individual habilitation and results from surveys conducted by the department, the Accreditation Council and other surveying entities.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of professional experience conducting reviews to ensure compliance with policies, procedures, directives, practices and standards for a private of public organization.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
• Two (2) years of professional experience communicating effectively with both internal and external stakeholders in oral and written form.
• Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of professional experience managing projects for a public or private organization.

Conditions of Employment

• Requires the ability to work after business hours, weekends and holidays.
• Requires the ability to utilize office equipment, including personal computers.
• Requires the ability to travel in the performance of job duties.
• Requires basic proficiency in programs such as Microsoft, Outlook and Excel to be able to prepare reports.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon - Fri, 8:30am - 5:00pm, 1 hour unpaid lunch

Posting Group: Office & Administrative Support; Social Services

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part‑time, 12‑hour, & non‑standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre‑Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: