Residential Construction Estimator

Reis Contracting; Santa Monica (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Reis Contracting in Santa Monica, CA is seeking a Junior Estimator to support preconstruction and business development. You will assist in preparing, coordinating, and tracking estimates and proposals, interacting with clients, subs, and designers to ensure accurate, professional bid packages.

You will work closely with the Project Executive, Chief Estimator, Project Managers, and Marketing to ensure timely, complete proposals that reflect Reis Contracting’s standards and brand.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred.
• 5–7 years of residential construction, estimating, or project coordination experience required.
• High-end residential construction experience preferred.
• Experience with estimating software preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) preferred.

Responsibilities

• Log all RFPs, bid documents, and related materials on the company server per procedures.
• Review bid documents, drawings, and specifications to understand project scope.
• Prepare and organize bid folders and documentation for each project.
• Develop and maintain drawing logs and document tracking systems.
• Prepare and transmit RFPs to subcontractors and vendors on approved bid lists.
• Coordinate proposal formatting and accuracy review with Marketing team.
• Assist in preparing in-house cost estimates and scope outlines for all trades.
• Assist in reconciling subcontractor bids with internal cost estimates.
• Prepare project hand-off documentation and startup materials.
• Maintain estimating project log and department workflow schedule.
• Track proposal deadlines and deliverables.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Analytical and problem-solving

Team collaboration

Client-facing demeanor

Microsoft Office suite

Estimating software experience

Ability to read drawings and specs

Construction methods knowledge

Education

Bachelor’s degree in Construction Management, Engineering, Architecture, or related field

Tools

Estimating software

Microsoft Excel

Job description

Our Estimator plays a critical role in supporting the preconstruction and business development process by assisting in the preparation, coordination, and tracking of project estimates and proposals. This position often provides clients, subcontractors, and suppliers with their first exposure to Reis Contracting’s professionalism, attention to detail, and commitment to quality.

The Junior Estimator’s work product contributes directly to Reis’ competitive positioning in the marketplace. Project proposals, cost analyses, and supporting documentation must reflect the highest standards of accuracy, organization, and professionalism, aligning with the company’s portfolio, values, and brand image. They will work closely with the Project Executive, Chief Estimator, Project Managers, and Marketing team to ensure proposals are complete, accurate, and submitted in accordance with company standards and deadlines.

Key Responsibilities:

• Log all RFPs, bid documents, and related materials on the company server in accordance with established procedures
• Review bid documents, drawings, and specifications to develop a thorough understanding of project scope and requirements
• Prepare and organize bid folders and documentation for each project
• Contact Architect/Designer to confirm Reis’ intent to bid and prepare RFIs for clarification of scope or documentation gaps
• Develop and maintain drawing logs and document tracking systems
• Prepare and transmit RFPs to subcontractors and vendors on approved bid lists
• Conduct follow-up communication with subcontractors to confirm participation and bid deadlines
• Coordinate site visits with Architect/Designer and subcontractors as required
• Assist in preparation of in-house cost estimates and scope outlines for all trades
• Assist in preparation of project schedule outlines to support General Conditions costing
• Receive, review, and qualify subcontractor bids
• Assist in reconciling subcontractor bids with internal cost estimates
• Assist in reviewing subcontractor delivery commitments relative to project schedule
• Prepare draft proposal documents and supporting materials
• Participate in proposal review meetings with Chief Estimator and Project Director
• Revise proposal documents based on management review and direction
• Coordinate proposal formatting and accuracy review with Marketing team
• Assist in obtaining final approvals and sign-offs from designated leadership
• Deliver final proposal documents to Architect/Designer and internal distribution lists
• Follow up with recipients to confirm delivery and provide clarification as needed
• Archive bid documents in accordance with company procedures
• Develop and maintain subcontractor and vendor relationships
• Assist in building and updating subcontractor bid lists
• Maintain subcontractor contact information and performance tracking
• Coordinate subcontractor outreach and communication
• Track subcontractor participation and response rates

Project Hand-Off

• Prepare project hand-off documentation and project startup materials
• Participate in project hand-off meetings with Project Management and Field Teams
• Assist in reviewing final estimate assumptions and scope clarificati
• Ensure all relevant bid documentation is transferred to the Project Team

Internal Department Responsibilies:

• Maintain estimating project log and department workflow schedule
• Maintain subcontractor database for each division
• Maintain cost database and historical project cost information
• Assist in development and organization of estimating standards and procedures
• Support development of estimating templates and tools
• Assist with estimating department process improvements
• Support internal training initiatives and documentation

Administrative & Reporting Responsibilies

• Track proposal deadlines and deliveribables
• Maintain organized electronic files
• Assist in preparation of presentations and proposal materials
• Support reporting on bid success rates and estimating me
• tricsAssist with market research and cost trend tracking

Skills & Qualifications:

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Strong analytical and problem-solving skills
• Ability to work collaboratively across departments
• Professional communication and client-facing demeanor
• Proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint)
• Experience with estimating software preferred
• Ability to read and interpret construction drawings and specifications preferred
• Knowledge of construction methods and materials preferred

Education & Experience

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred
• 5-7 years of residential construction, estimating, or project coordination experience required
• High-end residential construction experience preferred
• Professionalism and attention to detail
• Strong communication and follow-up skills
• Ability to work in fast-paced envirnment