Resident Services & HR Administrative Assistant

Claremont Retirement Village; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Claremont Retirement Village is seeking an Administrative Assistant to support the Executive Director and both Administration and Sales Departments. You will manage resident and associate files, handle payroll-related tasks, and assist with recruitment and onboarding for new hires.

The role requires solid computer skills with Windows and Microsoft Office, strong written communication, organization, and the ability to maintain confidentiality.

Qualifications

• High school diploma or GED and 1–2 years of related office training.
• Proficient with Windows, Microsoft Office, Word, Excel, Outlook and payroll systems.
• Strong grammar and writing; proficient with email etiquette.
• Highly organized with excellent time management.
• English reading, writing and speaking ability.
• Understand regulations, employment and labor laws at local, state and federal levels.
• Interpersonal skills to work with staff, residents, and vendors.
• Familiar with office equipment (fax, copier, scanner, phone).
• Complete drug testing and criminal background check.
• Physical ability to bend, stand, lift up to 40 pounds.

Responsibilities

• Maintain associate and resident files; ensure state survey readiness.
• Input payroll punches, track PTO, holidays, and overtime.
• Assist recruitment; post ads, screen applicants, schedule interviews.
• Assist with benefit enrollments for medical, dental, and ancillary plans.
• Ensure compliance with state assisted living regulations in Wellness department.
• Explain policies from the associate handbook and benefit packages.
• Understand payroll and HR forms and procedures.
• Maintain confidentiality of pay, benefits and private matters.
• Provide administrative support: typing, filing, reports, scheduling, vendor calls.
• Maintain office supplies inventory and coordinate repairs.
• Report hazards or safety issues to supervisor.
• Attend meetings, trainings and staffing; perform other duties.

Skills

Computer skills

Time management

Organizational skills

English proficiency

Interpersonal skills

Office equipment knowledge

Email etiquette

Education

High school diploma or GED

Tools

Windows

Microsoft Office

Payroll software

Property management programs

Job description

Claremont Retirement Village is seeking an Administrative Assistant to support the Executive Director and both Administration and Sales Departments. You will manage resident and associate files, handle payroll-related tasks, and assist with recruitment and onboarding for new hires.

The role requires solid computer skills with Windows and Microsoft Office, strong written communication, organization, and the ability to maintain confidentiality.