Administrative & Operations Assistant

Seabreeze Management Company Inc; Moreno Valley (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Seabreeze Management Company Inc is seeking an organized administrative professional to support the General Manager and manage day-to-day office operations in Moreno Valley, CA. You will greet visitors, handle calls and messages, and assist with board procedures and homeowner/tenant communications.

The role requires strong MS Office skills, attention to detail, and the ability to multitask in a busy office environment.

Qualifications

• Minimum three years general administrative experience; previous industry experience highly desired.
• Excellent communication skills, both oral and written
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Strong organizational and time management skills
• Ability to multi-task

Responsibilities

• Greet scheduled and walk-in visitors and direct to appropriate area or person in a positive, respectful, and professional manner.
• Answer and screen the office telephone and direct calls accordingly.
• Take detailed messages, arrange conference calls and/or meetings; prioritize emergency requests for the General Manager.
• Read and route incoming mail; attach appropriate files for the General Manager.
• Support handling of homeowner/tenant requests per Board regulations.
• Organize and maintain association records and correspondence; prepare outgoing mail and email communications.
• Maintain filing system; update meeting dates, agendas, minutes, rosters, and events on the website.
• Assist with clubhouse rentals, deposits, forms, rules and scheduling.
• Order and organize office supplies; register new members and create access cards.
• Other duties as assigned.

Skills

Excellent communication

Customer service

Multitasking

Organizational skills

Time management

Education

High School Diploma or equivalent; college degree preferable

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Publisher

Job description

Seabreeze Management Company Inc is seeking an organized administrative professional to support the General Manager and manage day-to-day office operations in Moreno Valley, CA. You will greet visitors, handle calls and messages, and assist with board procedures and homeowner/tenant communications.

The role requires strong MS Office skills, attention to detail, and the ability to multitask in a busy office environment.