Residency Program Operations & Scheduling Coordinator

Upstate; City of Syracuse (NY); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k eligibility after 1 year

Tuition reimbursement

Paid time off

Holidays

Job summary

Upstate seeks an Administrative Coordinator to support the Residency Program and clinical operations, handling scheduling, events, onboarding, and compliance. This role serves as a central point for resident scheduling, didactic events, and faculty support.

You will manage master schedules, coordinate conferences, mentor assignments, and maintain compliance tracking. Monday–Friday daytime hours in Syracuse, with comprehensive benefits and opportunities for professional growth.

Qualifications

• Bachelor's degree in a related field and 2 years of experience in an academic healthcare environment or equivalent.
• Excellent written and verbal communication, interpersonal, organizational, analytical, and computer skills.

Responsibilities

• Maintain and update master clinical and department schedules in scheduling systems (Amion, Excel).
• Distribute weekly and subspecialty schedules to teams and process time-off requests.
• Generate monthly staffing reports for external clinical sites (e.g., VA) and maintain team ID systems.
• Coordinate daily Resident Noon Conferences (room reservations, catering, attendance, invoicing).
• Schedule educational events, workshops, and subspecialty tracks.

Skills

Communication

Organization

Analytical skills

Computer skills

Scheduling

Education

Bachelor's degree in related field

Tools

Amion

Excel

MedHub

RHIO

Job description

Upstate seeks an Administrative Coordinator to support the Residency Program and clinical operations, handling scheduling, events, onboarding, and compliance. This role serves as a central point for resident scheduling, didactic events, and faculty support.

You will manage master schedules, coordinate conferences, mentor assignments, and maintain compliance tracking. Monday–Friday daytime hours in Syracuse, with comprehensive benefits and opportunities for professional growth.