Residency Program Administrative Specialist

Meritus Health Inc; Hagerstown (MD); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k

Education assistance

Employee assistance program

Shift differential

Paid time off

Job summary

Meritus Health Inc. in Hagerstown, MD is seeking a detail-oriented Residency Program Department Assistant to support the Residency Program Coordinator and faculty in the Department of Family Medicine.

Responsibilities include processing registrations, coordinating resident applications and evaluations, maintaining databases, preparing schedules, and providing general administrative support in a compliant environment per ACGME guidelines.

Qualifications

• High school diploma or GED required.
• College coursework preferred.
• One year of administrative assistant experience required.
• Experience in graduate medical education (GME) or academic setting preferred.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and manage multiple responsibilities.
• Knowledge of medical terminology.
• Experience with New Innovations preferred.

Responsibilities

• Provide administrative coordination for the residency program, including calendars, meetings, emails, and correspondence.
• Maintain office supplies and coordinate ordering and inventory.
• Complete administrative paperwork, maintain resident data sheets and spreadsheets, and track schedules, lectures, and attendance.
• Coordinate departmental meetings, prepare meeting agendas, document minutes, and ensure follow-up on action items.
• Coordinate hotel accommodations, travel arrangements, and scheduling for faculty.
• Track resident licensure and certifications and communicate updates to the Residency Coordinator and GME team.
• Manage the Electronic Residency Application Service (ERAS) and coordinate communications with the NRMP.
• Support recruitment activities by communicating with applicants and scheduling interviews, travel, and accommodations.
• Assist with medical student scheduling and rotations.
• Provide support with residency scheduling and other program-related administrative duties as needed.

Skills

Communication skills

Organizational skills

Microsoft Office

Confidentiality

Customer service

Education

High school diploma or GED

College coursework preferred

Tools

New Innovations

Job description

Meritus Health Inc. in Hagerstown, MD is seeking a detail-oriented Residency Program Department Assistant to support the Residency Program Coordinator and faculty in the Department of Family Medicine.

Responsibilities include processing registrations, coordinating resident applications and evaluations, maintaining databases, preparing schedules, and providing general administrative support in a compliant environment per ACGME guidelines.