Residency & Fellowship Programs Lead (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 93,000 - 173,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Wellness programs

Job summary

Stanford University School of Medicine’s Department of Dermatology seeks a Residency/Fellowship Program Coordinator 3 to oversee the administration of clinical educational programs, including residency, clinical fellowship, and medical student activities.

The role partners with leaders to plan and execute the educational mission, develop procedures, and ensure accountability in a fast-paced academic setting.

Qualifications

• Experience coordinating educational programs, especially ACGME-accredited residency/fellowship programs.
• Ability to develop long-term strategies and build collaborative relationships across faculty, residents, fellows, students, and staff.
• Strong project management skills with attention to detail and deadlines.

Responsibilities

• Collaborate with program leaders to develop long-term strategies for program viability, growth and enhancement.
• Develop and implement educational initiatives for residents and fellows; facilitate evaluation processes.
• Contribute to residency curriculum development and milestones with measurable goals.
• Lead preparations for internal and external program reviews; manage rotation and curriculum evaluations.
• Oversee recruitment databases and data-driven enhancements; manage program budget and resources.
• Provide supervision to residency/fellowship staff and lead onboarding.

Skills

Program coordination

Education program management

ACGME/ERAS/ABMS knowledge

Budgeting

Communication

Education

Bachelor's degree in education or relevant field

Master's degree preferred

Tools

Excel

Word

Job description

Stanford, CA, United States and 1 more (Hybrid)

Job Description

The Department of Dermatology is currently seeking a Residency/Fellowship Program Coordinator 3 to oversee program management and administration of our clinical educational programs. The Education Program Manager (EPM) role includes managing our residency, clinical fellowship, medical student, and other programs encompassing multiple subspecialties, as well as overseeing subspecialty training across the department. The EPM, in partnership with leaders, will be responsible for the planning and execution of the educational mission while developing and implementing essential procedures and policies.

This position will report directly to the Director of Finance and Administration. The ideal candidate must demonstrate the ability to work both independently and in close collaboration with faculty, department leadership, staff, trainees, and external stakeholders. They must excel in managing diverse educational initiatives in a complex, fast-paced environment and possess proven experience in establishing and maintaining consistent processes while ensuring clear communication. A strong commitment to building respectful relationships and collaboration while ensuring accountability and achieving results is critical.

This hybrid position requires an on-site presence, with options for telecommuting based on operational needs. The EPM will play a pivotal role in advancing the mission of the Department of Dermatology, contributing to the development of future leaders in dermatology.

The Department of Dermatology at Stanford University School of Medicine is dedicated to delivering exceptional patient care, advancing innovative treatments for dermatologic diseases, and training the next generation of dermatologists. By joining our department, you will have the opportunity to collaborate with world-renowned experts and contribute directly to the growth and success of our department.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Excellent working knowledge of the processes and accreditation requirements across AAMC, ERAS, ACGME, and American Board of Dermatology to be able to oversee all processes and step in to provide direct support when needed.
• Demonstrated ability to conceptualize and implement long term strategies to enhance existing programs. Develop and maintain collaborative working relationships with faculty, residents, fellows, medical students and staff at all levels internal and external to the organization to represent the core values of the Stanford Dermatology learning environment and represent the departmental mission.
• The ability to anticipate issues and proactively develop solutions, rather than simply managing day-to-day operations.
• A continuous process improvement mindset to not only keep day-to-day operations running smoothly but also identifies opportunities to streamline workflows, improve efficiency, and thoughtfully leverage new technologies as departmental and educational needs evolve.
• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
• Excellent organizational and analytical abilities, ability to handle diverse workload.
• Basic knowledge of managing budgets and developing financial plans.
• Demonstrated ability to oversee and direct staff including support and coaching towards independent work within all domains in scope of the department’s education mission.
• Attention to detail and the ability to ensuring all goals and objectives are met per project deadlines with timely response to requests and consistent commitment to excellence.
• Excellent oral and written communication skills. Ability to work with all levels of faculty, trainees and staff and exhibit significant degree of diplomacy.
• Excellent customer service skills and ability to adapt to changing work environment including maintaining strong working relationships with the medical school leadership and GME office.
• Proficient with Excel, Word and other applications required.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .
  

Responsibilities

Core Duties:

Collaborate with program leaders to develop and present long-termstrategies to ensure the viability, growth and enhancement of programs.Identify, develop and implement policies and procedures to comply withresidency and accreditation guidelines and provide guidance on changingregulations and institutional policies. Formulate qualitative analysisof program effectiveness.

Develop, expand and implement educational initiatives forresidents. Provide recommendations for enhancements, facilitate thetraining evaluation process, coordinate and manage residenteducation.

Participate in the development of residency curriculum, designand develop course content tied to milestones and specific measurableknowledge, including competency-based goals and objectives for eachassignment and level of training. Develop and deliver evaluationmetrics.

Lead the department preparation for internal and external programreviews; ensure timely completion of rotation and curriculumevaluations, residency case logs and entry into electronicdatabases.

Assist in development and maintenance of faculty advisor programfor review of evaluations, career planning and research monitoring,review monthly evaluations/reports for Program Director.

Oversee recruitment databases, analyze data and makerecommendations for enhancements, development and implementation ofrecruitment strategies.

Monitor and manage annual program budget, review expenses, secureresources and funding.

Serve on selected committees, represent program at local andnational meetings.

Provide leadership direction to assigned staff in program area;supervise department fellowship coordinators of subspecialty fellowshipprograms.

Hire, orient, and provide ongoing training and direct supervisionto residency/clinical fellowship staff. Assign work tasks, provide dailysupervision of these tasks; provide verbal and written evaluation ofwork performance.

Bachelor’s degree in education or relevant field is desired. Master'sdegree preferred

Three years of experience coordinating educational programs,particularly Accreditation Council of Graduate Medical Education (ACGME)accredited residency and/or fellowship programs or combination ofeducation and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated ability to conceptualize and implement long termstrategies to enhance existing programs. Develop and maintaincollaborative working relationships with faculty, residents and staff atall levels internal and external to the organization.

Ability to work independently and to coordinate multipleassignments with fluctuating priorities.

Excellent organizational and analytical abilities, ability tohandle diverse workload.

Basic knowledge of managing budgets and developing financialplans.

Demonstrated ability to oversee and direct staff.

Attention to detail and the ability to ensuring all goals andobjectives are met per project deadlines.

Excellent oral and written communication skills. Ability to workwith all levels of faculty and staff, and exhibit significant degree ofdiplomacy.

Excellent customer service skills and ability to adapt tochanging work environment.

Proficient with Excel, Word and other applicationsrequired.

Attention to detail and the ability to ensuring all goals andobjectives are met per the agreed to project deadlines.

• Pay Range $92,794 - $173,216
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 08/21/2026, 12:04 AM
• Grade H
• Job Identification 200790

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more