Residency Coordinator - Surgical Medical Education

Atrium Health; Macon (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Atrium Health in Macon, GA is seeking an Administrative Assistant to provide diversified secretarial support for the department. You will prepare letters, memos, and reports, manage communications, and assist with ERAS-related recruitment tasks.

You will also coordinate meetings, arrange travel, and handle expense reports while maintaining resident records and inventories. Strong typing and interpersonal skills are essential for daily interactions with residents and staff.

Qualifications

• Typing 55 WPM and basic computer knowledge.
• Ability to prioritize work and communicate effectively.
• Strong written and verbal communication.

Responsibilities

• Coordinate and perform diversified administrative tasks.
• Prepare letters, memos, and reports.
• Initiate follow-up for calls and correspondence.
• Assist in development of presentations and handouts.
• Maintain resident records and files for the department.
• Generate reports for directors and scheduling input.
• Schedule meetings and manage calendars for staff.
• Arrange travel, catering, and AV for meetings.
• Greet visitors and assist residents and staff.
• Manage supplies, expense reports, and invoicing.

Skills

Typing 55 WPM

Interpersonal skills

Prioritization

Secretarial skills

Education

High School diploma

Associates degree

Tools

ERAS System

Job description

Major Responsibilities

• Coordinates and performs diversified administrative and secretarial work in support of the department.


• Prepares letters, memos, reports and other types of correspondence.


• Initiates follow-up for calls, correspondence, etc., received by the program.


• Under supervision of the Program Administrator initiates and maintains required Program Letters of Agreement for the department.


• Assist in development of presentations, handouts, signs, invitations, etc., utilizing various software applications.


• Generates weekly noon conference schedule for distribution with input from the Associate Program Director.


• Representation of the system in communication with residents, associates and outside callers.


• Greets and directs walk-ins, which include residents, associates and visitors.


• Responds to resident concerns and inquiries and assist in resolving or directs resident to appropriate parties.


• Maintains inventory and ordering of supplies.


• Prepares expense reports, check requests and invoicing of payments for department.


• Develops a basic competency in ERAS (Electronic Residency Application Service), the web-based residency application system to assist Program Administrator in the recruitment process.


• Creates and maintains resident records and files for the department. This includes electronic resident portfolios as well as hard copies.


• Assists with compilation of data for residents' semi-annual and annual performance, including scheduling of individual reviews with faculty.


• Generate reports as request by Program Director and Program Administrator.


• Maintains calendar, schedules meetings for Program Director and others within department.


• Arranges catering, AV requests, etc., for all departmental meetings.


• Arranges travel arrangements, including hotel and airline, ground transportation, seminar registrations, etc. for departmental staff.

Education/Experience Required

High School education or equivalent 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required

Typing 55 WPM Minimum Basic computer knowledge Ability to prioritize work Effective interpersonal communication skills, written & verbal.

N/A

Physical Requirements And Working Conditions

Ability to work in changing environments, stressful conditions and have problem solving ability. Ability to prioritize independently and respond to multiple simultaneous request/projects. Ability to work and communicate with people from culturally diverse backgrounds.

25-30 lbs (copy paper boxes, record retention, etc.)

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.