Residency Coordinator - Orthopedic Surgery

Albany Med Health System; City of Albany (NY); On-site; USD 51,000 - 76,000; Full time

Job summary

Albany Med Health System in Albany, NY seeks a Residency Office Manager for Orthopaedic Surgery to oversee administrative operations, budgeting, and file maintenance for the residency program.

You will coordinate weekly rotations, conference schedules, evaluations, and accreditation reporting with GME leadership, while safeguarding confidential resident records and supporting fellows. Albany Med Health System is an equal opportunity employer.

Qualifications

• 3-5 years' experience with demonstrated progressive responsibility.
• Associate's Degree required; Bachelor's preferred.
• Must have strong organizational skills and ability to coordinate complex schedules.

Responsibilities

• Manage the residency office, including tracking expenses, maintaining files, and preparing forms and travel reimbursements.
• Maintain the Albany Med Radiology residency coverage schedule.
• Plan day-to-day residency activities: weekly rotation, conference schedule, and evaluations.
• Keep confidential resident files and arrange letters of recommendation and verifications.
• Support program leadership in conferences, ABR/ACGME activities, and database updates.
• Orient incoming residents and serve as liaison between GME office and residents.
• Prepare schedules, evaluations, and logs in New Innovations; ensure data for site visits is ready.
• Arrange the Resident/Fellow Awards Banquet.
• Maintain all residency program components in New Innovations.

Skills

Organizational skills

Attention to detail

Independent judgment

Confidentiality

Scheduling

Microsoft Word

Microsoft Excel

Education

Associate's Degree

Bachelor's Degree

Tools

New Innovations

Job description

Department/Unit: Orthopaedic Surgery

Work Shift: Day (United States of America)

Salary Range: $50,639.00 - $75,959.00

Essential Duties and Responsibilities:

• Responsible for the overall management of the residency office, including estimating and monitoring residency program expenses, creating and maintaining departmental files, preparation of institutional forms and requests as appropriate (i.e. registrations, travel reimbursements, educational books and materials, etc.). Ensures that departmental schedules, reports, and correspondence are prepared and delivered in a timely manner.
• Maintains the Albany Medical Center institutional schedule for residency coverage in Radiology.
• Plans and manages day to day activities of residency rotation, including the preparation of the weekly resident rotation schedule, development of the monthly conference schedule, monitoring resident evaluation process, scheduling faculty meetings as they relate to the residency program, student education, and other activities as requested.
• Ensures that confidential files and records of current and former residents are maintained indefinitely and maintains the files of interview applicants for a period of ten years. Assists in the preparation of appropriate letters of recommendation, verification and reference requests for current and former residents and medical students.
• Assists the program director, assistant program director, and chief residents in planning the monthly conference schedule, ACR In-Training Examination, AFIP attendance, and mock oral boards.
• Assists the program director in meeting the current standards established by the Radiology Review Committee of the Accreditation Council on Graduate Medical Education (ACGME), the American Board of Radiology (ABR), and updates program and resident information to the ACGME, and AMA GME Track, and American College of Radiology (ACR) databases annually.
• Assists residents in becoming acclimated to the program via planning of orientation sessions, and preparation of orientation materials for incoming residents, and acts as liaison between the Graduate Medical Education office and residents at every level.
• Prepares and updates appropriate schedules, evaluations, and monitors procedure logs through New Innovations.
• Prepares Program Information Forms for ACGME site visits. Ensures appropriate data, files and other required and pertinent information is available at the time of the site visit.
• Plans and coordinates the Resident/Fellow Awards Banquet.
• Develops, updates, and maintains all aspects of the residency program including evaluations, schedules, conferences, portfolios and curriculum in New Innovations, the residency software management suite.

Qualifications:

• Associate's Degree Graduate of an approved business college - required
• Bachelor's Degree - preferred
• 3-5 years' experience with demonstrated progressive responsibility - required
• possess equivalent experience as determined to be adequate by the Chairman and Patient Care Service Director. - required
• Must have organizational skills with attention to details, experience in coordinating complex schedules, maintain confidentiality and exercise independent judgment.
• Proficient in word and Microsoft excel is required.

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a \"need to know\" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.